Administrative Assistant Jobs

Job Posting Title

Administrative Assistant

Agency

805 DEPARTMENT OF REHABILITATION SERVICES

Supervisory Organization

Dept Rehabilitation Services–Oklahoma School For The Deaf

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Monthly Salary Range: Monthly Annual

Level II (Pay Band I) $3,750.00 $45,000.00

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

Typical Functions

• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• May establish educational and/or training programs.
• Coordinates activities with internal and external customers.
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• Assigns projects to staff as needed; develops and places in operation special procedures.
• Interviews callers, arranges appointments, and handles office details.
• May supervise subordinate staff.
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
• Develops and maintains confidential or complex files.
• Trains other staff

Level Descriptor

At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.

Education And Experience

Education and Experience requirements at this level consist of five years of technical clerical office work; or an equivalent combination of education and experience.

Knowledge, Skills, Abilities, And Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; of the major policies and procedures governing assigned programs; and of supervisory principles and practices.. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions.

Special Requirements

Additional

Position is located at Oklahoma School for the Deaf in Sulphur.

Position provides support to OSD’s Principal; provides reports/other data upon request, administrates the student information system, assists in completion of various National and State accreditation reporting; maintains, updates, organizes student records with confidentiality; manages student/staff I-Pads; leads, directs, manages, maintains enrollment of all OSD students at start of school year; assists Principal with various needs and/or special projects when they arise.

Background Check: The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check.

Preferred Qualifications: American Sign Language Skills

Benefit Highlights: The Department of Rehabilitation Services provides a comprehensive benefits package designed to support our employees and their dependents.

Benefits Include

• Longevity Bonus for years of service
• Generous state paid benefit allowance to help cover insurance premiums
• Flexible spending accounts for health care expenses or dependent care
• 15 days of vacation and 15 days of sick leave for the first year
• Retirement Savings Plan with a generous match
• 11 paid holidays
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Employee assistance programs and health and fitness programs

Method of Application: ALL SOURCES – Applicants without previous state service, with previous state service but not currently employed by a state agency, OR currently in trial period status, must apply though the Workday on-line External Listings applicant system (State of Oklahoma Careers (myworkdayjobs.com).

Current State of Oklahoma employees with permanent status in state service, must apply through the Workday on-line Internal Listings applicant system (Find Jobs - Internal State of Oklahoma - Workday (myworkday.com)

For questions regarding specific duties or details of this job, please contact Human Resources at [email protected].

For inquiries on the application process or general application inquiries, please contact Applicant Services at (405) 521-2177.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.