Administrative Assistant Jobs

ADMINISTRATIVE ASSISTANT

Dunham Trust Company (DTC) offers a wide range of traditional trust services designed to meet virtually any client’s need, from custodial accounts and safekeeping of assets to family trusts, wealth management and investment options. Headquartered in Reno, Nevada, Dunham Trust Company was chartered in 1999. The firm also has executive offices in Las Vegas, Nevada and Loveland, Colorado.

DTC is looking to hire a full-time Administrative Assistant who will be responsible for providing administrative and back-up receptionist support for the DTC Reno office.

This is not a remote or hybrid opportunity, the position requires Reno local residency and in-office work. We are not able to sponsor visas currently.

Essential Functions :

• Maintain strict confidentiality of all records and data received and produced
• Assist with other administrative tasks as assigned
• Deliver documents to law offices and/or CPAs as needed
• Update Salesforce database with changes and/or new additions
• Answer phones, screen calls and transfer as necessary on a multi-line system
• Maintain conference rooms and office common areas in a neat and presentable manner daily
• Schedule in-person and virtual meetings
• Make copies, scan, and perform electronic filing of all documents in Laserfiche
• Ensure proper shipment of outgoing mail and packages, maintain related supplies
• Organize in-office meetings (meals, travel, conference room bookings, etc.)
• Coordinate signatures and notary when needed

Back-Up Functions : (Secondary responsibilities)

• Meet and welcome Company clients and visitors, answer questions, and direct them to the appropriate DTC resource
• Back-up for Sr. Administrative Assistant
• Back-up receptionist’s responsibilities when she/he is out of office
• Back-up receptionist for lunches and breaks on a regular basis
• Sort mail for distribution and route faxes to designated individuals or department

Education and Education Required :

• High school degree: AA or bachelor's degree preferred.
• Minimum of 3-5 years of equivalent experience
• Prior experience with Microsoft Office Suite – Outlook, Word, Excel, PowerPoint.

Special Skills Required :

• Knowledge of office systems and procedures.
• Knowledge of Salesforce a plus.
• Experience in the trust industry is preferred.
• Working knowledge of office equipment like printers, fax machines, and copiers.
• Accurate data entry and communication skills, both verbal and written.
• Ability to prioritize multiple projects and responsibilities.
• Strong attention to detail.
• Excellent organizational skills.
• Ability to think and work independently as well as in a team environment.

Dunham offers a complete benefits package to full-time employees who regularly work more than 30 hours per week. Interns and temporary employees are not eligible for these benefits.

Health & Welfare

Medical, Dental & Vision (choices vary by state)

Life and AD&D Insurance (company paid)

Short-Term & Long-Term Disability (company paid)

Long-Term Care Insurance (company paid)

Flexible Spending Plans (Medical and Dependent Care)

Employee Assistance Plan (company paid)

Domestic Partner benefits

Aflac

Other Great Benefits!

401(k) Plan with generous company match

Employee Stock Purchase Plan

Paid Time Off (PTO) and Holiday benefits

Company-Sponsored Events

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