Administrative Assistant Ii-Filmmaking, Art And Design

Administrative Assistant II-Filmmaking, Art & Design

The Administrative Assistant for the Department of Filmmaking, Art & Design provides administrative, financial, and customer service to the chair, students, faculty and staff of the department. This position manages the front office, including oversight of the student office assistant, and serves as the primary manager for all departmental fund accounts, student employees and day-to operations.

Duties And Responsibilities

• Responsible for office & art supplies/purchases, inventory and equipment.
• The Banner system for basic reconciliation, including account balances, budgets and transfers. Keep a record of all financial transactions, including required documentation.
• Schedule appointments, coordinate meetings and take minutes.
• Maintain department budgets by tracking spending and providing budget reports to the chair and area heads.
• General office duties including greeting visitors and coordinating incoming and outgoing communications.
• Maintain student files/records, including scholarships, portfolio reviews, etc.
• Hire, schedule, supervise and approve time for hourly student employees, including models, throughout the department.
• Process Electronic Personnel Action Forms (EPAF\'s) for student employees, faculty overloads, adjuncts, guest artists, etc.
• Attend campus sponsored training and stay up to date with university procedures.
• Categorizing purchasing card expenditures, collecting, and filing receipts, and checking in and out department purchasing card.
• Other duties as assigned.
• Assist faculty and students with department related travel arrangement, authorizations, and reimbursements.

Minimum Qualifications

Education and Experience Requirements:

• Strong organizational skills, including the ability to prioritize, and delegate.
• Working knowledge of Microsoft Word, Excel, and Google Suite.
• High school diploma or equivalent GED required.
• Dependable, punctual and professional in appearance.
• Ability to communicate effectively and work well with a variety of individuals.

Preferred Qualifications

• Knowledge and experience with accounting procedures.
• Associates Degree.
• Office experience with a working knowledge of office procedures, supervisory experience, and willingness to work as a team member.

Documents Needed To Apply

• Cover Letter
• Contact information for 3 professional references
• Resume

Southern Utah University is committed to maintaining a community which recognizes and values the worth and dignity of every person; fosters tolerance, understanding, and mutual respect among its members; and encourages individual commitment to personal responsibilities in equal measure with personal rights. In pursuit of its goal of academic excellence, the University seeks to develop and nurture diversity. The University believes that diversity among its many members strengthens the institution, stimulates creativity, promotes the exchange of ideas, and enriches campus life.

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-7c2edb7b7cda804c8bbf01deaa0bff66