Administrative Assistant I Jobs

Position Function
Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.
Salary Grade : 11
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.
Essential Duties And Responsibilities

• Manages complex events calendar for unit; coordinates the logistics of unit functions and events.
• Directs, supervises, and coordinates the administrative function of a complex office.
• Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
• Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting.
• All other duties as assigned.
• Interviews, trains, and evaluates subordinate support staff.
• Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals.
• Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
• Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations.
• Develops summary reports, analyzes for administrator, and makes recommendations regarding findings.

Minimum Qualifications
Education: High school diploma
Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.
Substitution Allowed
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Preferred Qualifications

• Bachelor’s degree in accounting or business.
• Experience in fund accounting.

Knowledge, Skills, And Abilities

• Working knowledge of word processing, spreadsheet, and database software packages.
• Excellent written and verbal communication skills.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• Vision requirements: Ability to see information in print and/or electronically.

Instructions For Applying
Link to apply: http://explore.msujobs.msstate.edu/
Applicants must apply online at www.msujobs.msstate.edu. Please include cover letter and resume along with names and addresses of three references.
Restricted Clause
Position is contingent upon continued availability of funding.
Equal Employment Opportunity Statement
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
What do I do if I need an accommodation?
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected] .
If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected] . Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.