Administrative Assistant I Jobs

Position Number:

8081222

Title:

Administrative Assistant I

Functional Title:

Administrative Assistant I

Category Status:

31-Nonexempt,Contingent 1

Applicant Search Category:

Staff

University Authorized FTE:

Unit:

CMNS-Earth System Science Interdisciplinary Center

Hiring Range Minimum:

$20.00

Hiring Range Maximum:

$20.00

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Vaccine Protocol

Position Summary/Purpose of Position:

Under the supervision of the Assistant Director of HR, the Administrative Assistant provides administrative support to the Earth Systems Science Interdisciplinary Center (ESSIC).

Office assistants will perform administrative and routine clerical tasks. Their responsibilities may include:

1. Monitor the front desk, Monitor the main office telephone, visitors in to the suite, Handles routine inquiries and forwards to appropriate parties, Maintains schedules for ESSIC front desk, conference rooms etc. Maintain and manage ESSIC on Boarding process, Maintain and order office key logs, Place request for building maintenance, Order name plates/Business cards Track Shipments.
2. Organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks. Maintain ESSIC/HR database (Data watch card, new hires, inventory)
3. Event coordination of events (management meeting and other special events, seminar)
Set up conference room, Main POC for people using conference room, Order foods for the seminars and events and assist Caterer as needed with directions
4. Up keep of the kitchens (Clean daily, replenish supplies and empty Refrigerator weekly)
Responsible for cleanliness and up keep of the office space
Lobby area/water plants, Mail/Copy room (sort/distribute main. Replenish copier/printer paper)
Scheduling office moves, Assist IT.

Other duties assigned.

Minimum Qualifications:

• General knowledge of and skill in the practical application of generally accepted office practices and procedures.
• Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
• Ability to proofread and edit written documents.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to communicate effective both orally and in writing.
• Ability to understand and follow oral and written instructions.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Preferences:

• Skill in filing documents according to alphabetic and numeric sequences in operating manual and automated office equipment; in performing routine clerical tasks.
• Ability to independently perform specialized clerical tasks; to understand and apply departmental policies and procedures; to communicate effectively; to follow oral and written instructions; to maintain effective work relationships.
• Working knowledge of office practices, calendar management (scheduling meetings), procedures and equipment; of grammar, spelling and punctuation.

Additional Certifications:

Additional Information:

Posting Date:

08/09/2023

Closing Date:

08/25/2023

Open Until Filled

No

Best Consideration Date

Physical Demands

Sedentary work.
Ability to lift up to 10 pounds to lift, carry, push, pull or otherwise move objects.
Repetitive motion.
Substantial movements(motions) of the wrists, hands, and/or fingers.

Diversity Statement: