Administrative Assistant, Estee Lauder, North America

PRINCIPLE OBJECTIVE Provide administrative support for the office of the Estee Lauder North America SVP/GM. Help to effectively manage, organize ever-changing priorities, using good judgment and self-discipline. Must be comfortable working with diverse personalities in a highly complex, fast moving business environment. A professional, positive and calm demeanor is essential in managing the fast-paced environment. Partner with assistants of Executive Management, Marketing, Finance, Sales and Education departments to effectively manage, organize, and prioritize broad range of business activities.
Accountabilities

• Maintain up to date appointments, requests and agendas for events on calendar.
• Review all mail, non-confidential email
• Develop and edit presentations and word documents as needed.
• Ensure effective ongoing operations of SVPs office, ability to multi-task.
• Handles expense reporting using GERS.
• RSVPs / Restaurant Reservations / Car Services
• Handles/manipulates heavy calendar to include domestic and some international travel, scheduling daily meetings, senior management requests, retailer meetings, and committee meetings. Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones. Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.
• Works closely with SVP to draft and generate appropriate correspondence required
• Arrange all travel to include itineraries, agendas, visas, and travel advances.
• Arrange catering/set up to include but not limited to breakfast, dinners, prepare travel arrangements; agendas, itineraries and invitations; arranges for transportation; reviews such actions with SVP as necessary.
• Screen incoming calls, relay detailed messages and maintain call log.

Qualifications

• Communication skills possess concise verbal and written skills that will allow incumbent to communicate productively with wide range of people, both internally and externally.
• Minimum of five years previous work experience; executive experience an asset.
• Business impact Demonstrates the maturity and judgment to balance multiple priorities, meet deadlines and problem-solve in a fast-paced environment. Anticipates needs without instruction.
• Zero-defect quality Takes pride and initiative in delivering consistent, high-quality work. Exhibits a high level of awareness, attention to detail and follow-through
• College/University graduate required.
• Ability to be flexible and agile, savvy and analyze facts, proactive, resourceful and draw conclusions, provide insight and problem solve, quick learner.
• Client service orientation Low ego, agile and responsive, demonstrate the resourcefulness, drive and commitment to support the needs of the business and the team.
• Expert computer skills including Microsoft applications – Outlook, Word, Excel, PowerPoint and MAC – Keynote.
• Relationship management Builds collaborative relationships internally and externally. Communicates appropriately and effectively across all levels, always demonstrating the highest professionalism and poise

The anticipated hourly range for this position is $31.25 to $39.75. Exact hourly rate depends on several
factors such as experience, skills, education, and budget. Hourly range may vary based on
geographic location. In addition to hourly rate, this position may be eligible for an annual
discretionary bonus.
In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees,
including health insurance coverage, wellness and family support programs, life and disability
insurance, retirement savings plans, paid leave programs, education-related programs, paid
holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid
for by the company.
Job Administrative
Primary Location US-NY-New York
Job Type Standard
Schedule Full-time
Shift 1st (Day) Shift
Job Number 236498
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [email protected].