Administrative Assistant - Entry Level

Overview

JOB DESCRIPTION:

The Administrative Assistant - Branch Administrator is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.

Compensation: $22.00/HR, plus monthly incentive potential.

Benefits Overview

• Employee Stock Purchase Plan
• Paid Holidays, Paid Vacation Days, Paid Sick Days
• Health, Dental, Vision Insurance
• Opportunities to advance and grow professionally
• 401(k) Savings Plan with Employer Matching
• Company-Paid Life Insurance

Compliance Coordinator Responsibilities

• Ensuring all caregiver personnel files are secure, accurate and complete
• Coordinate with Corporate Risk Management and Leave of Absence Specialists on all worker compensation claims and return to work coordination activities
• Verification and maintenance of caregiver credentials (licenses and certifications)
• Creating and providing monthly evaluation and skills report to Director(s)
• Assist with caregiver onboarding activities; may be asked to assist with recruiting activities
• Be primary point of contact for caregiver questions relating to company benefits, policies, procedures, education
• Coordinate with People Services on all unemployment claims

Medical Records Clerk Responsibilities

• Demonstrates a desire to set and meet objectives and to find increasingly efficient ways to perform tasks
• Performs all admissions for data entry, inputs physician's plan of care and other medical information into the computer when requested
• Completes work and documentation with accuracy and within Aveanna time frames
• Assists the Clinical Director with maintaining compliance as directed
• Actively listens and always follows appropriate channels of communication
• Prints and distributes the physician plan of care
• Maintains a tracking system of physician orders and plan of care in order to maintain compliance

Payroll Assistant Responsibilities

• Audit weekly payroll reports and make timely payroll adjustments when necessary
• Process and close payroll each week according to guidelines
• Weekly time sheets entries for caregiver staff visits which generates billing
• Prepare and maintain payroll files
• Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
• Be primary point of contact for location caregiver payroll inquiries
• Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner
• Establish an open line of communication and positive relationship with the Corporate Payroll department

Office Support Activities

• Mail distribution to appropriate staff member or department
• Office supply orders
• Process invoices according to branch location guidelines
• Preform special projects as needed
• Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
• Scanning and/or filing of documentation and records

Qualifications

• Payroll and/or human resources experience
• Proficient in English, Bilingual a PLUS
• High School Diploma or equivalent required, College Degree a PLUS
• Knowledge of Microsoft Office Suite, proficient in Word and Excel
• Team player, ability to multitask and take on new task
• Home Health experience is a PLUS

If you feel that you are a match for our opening, we welcome you to submit your resume.

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Aveanna Healthcare is an equal opportunity and affirmative action employer and is committed to providing employment opportunities to minorities, females, veterans, and disabled individuals, as well as all other protected groups

Responsibilities & Qualifications

Position Overview

The Branch Administrator is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.

Essential Job Functions

• Prepare and maintain payroll files
• Establish and maintain an orientation schedule for caregiver staff
• Coordinate with People Services on all unemployment claims
• Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
• Mail distribution to appropriate staff member or department
• Office supply orders
• Scanning and/or filing of documentation and records
• Establish an open line of communication and positive relationship with the Corporate Payroll department
• Review and confirm weekly schedules according to branch location guidelines
• Be primary point of contact for caregiver questions relating to company benefits, policies, procedures, education
• Coordinate with Corporate Risk Management and Leave of Absence Specialists on all worker compensation claims and return to work coordination activities
• Verification and maintenance of caregiver credentials (licenses and certifications)
• Payroll Activities:
• Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner
• Ensuring all caregiver personnel files are secure, accurate and complete
• Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
• Mail monthly schedule to patient’s home each month according to branch location guidelines
• Personnel Activities:
• Creating and providing monthly evaluation and skills report to Director(s)
• Caregiver Coordination Activities:
• Preform special projects as needed
• Office Support Activities:
• Be primary point of contact for location caregiver payroll inquiries
• Process and close payroll each week according to guidelines
• Maintain accurate and up to date contact list of all active caregivers, including mailing log
• Assist with caregiver onboarding activities; may be asked to assist with recruiting activities
• Process invoices according to branch location guidelines
• Audit weekly payroll reports and make timely payroll adjustments when necessary
• Weekly time sheets entries for caregiver staff visits which generates billing

Requirements

• Proficient typing skills
• Proficient Microsoft Office skills
• High school diploma or GED

Preferences

• Private duty, home care or health care company experience
• Payroll and/or human resources experience
• Two (2) years general office experience
• Advanced Microsoft Excel skills

Other Skills/Abilities

• Time Management
• Excellent organization and communication skills
• Must maintain professional boundaries at all times
• Attention to detail
• Ability to remain calm and professional in stressful situations
• Must maintain company and employee confidentiality at all times
• Effective problem-solving and conflict resolution

Physical Requirements

• Must be able to lift 50 pounds
• Prolonged walking, standing, bending, kneeling, reaching, twisting
• Must have visual and hearing acuity
• Occasional lifting, caring, pushing and pulling of up to 25 pounds
• Must be able to speak, write, read and understand English
• Must be able to sit and climb stairs

Environment

• Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions
• Performs duties in an office environment during agency operating hours