Entry Level/Full-Time Virtual Assistant (Remote)

The Virtual Assistant will perform various secretarial duties and administrative services for the Chief Executive Officer, Chief Financial Officer and senior management. The candidate will serve as Corporate Secretary performing official duties as required. The candidate will attend the monthly Board of Directors meeting and record all board proceedings.

Essential Functions

• Arrange appointments and meetings as requested by persons within and outside the financial institution.
• Responsible for the physical flow of paperwork within the department, including filing, handling and dispersing incoming and outgoing mail, updating records, and compiling reports.
• Manage the office area of the CEO, serving as administrator, secretary and receptionist.
• Process letters of technical and confidential nature.
• Take minutes at board of directors and executive committee meetings and all official meetings as needed. Acts as official custodian of minutes and all proxies assigned by members.
• Compose and direct written communication to various people, both outside and within the financial institution.
• Other duties as assigned
• Screen telephone calls and visitors.
• Work closely with federal examiners and outside independent auditors in their regular official examinations of the financial institution.

Requirements

• Must be detail oriented with excellent follow up skills and the ability to multi-task.
• High school diploma required, some college desired.
• Computer literate, including knowledge of Microsoft Office, Excel, Word and internet search.
• 5-7 years previous administrative assistance experience at the executive level.
• Excellent oral and written communication skills
• Ability to work independently.
• Ability to effectively interact with all levels of management.
• Must maintain a high degree of confidentiality