Administrative Analyst I Jobs

Job Summary

Make an impact:

Become part of a new and dynamic team at the Salem Municipal Airport, where you will provide a variety of high level, technical, analytical, and administrative functions in support of the Airport and the Public Works Operations Division.

If you are passionate about providing excellent customer service, are detail oriented, and have a proven history of conducting oneself with responsibility, integrity, accountability, and excellence, and are ready to make an impact then we invite you to apply!

Learn And Grow

The City of Salem, the community, and the Salem Airport are preparing to commence scheduled commercial airline service for the first time in several years. We welcome you to be part of the growing staff at a busy airport with many exciting years of expansion, growth, and development ahead. Salem Airport operations and security is more important now than ever before and we invite you to be an integral part of the return of commercial air service to Oregon’s capital city.

What You Will Do

The Salem Municipal Airport is seeking a full-time Administrative Analyst I to provide excellent internal and external customer service on a variety of daily duties and support to the Airport administration, operations, and security staff. This role requires independent judgement in making decisions with minimal supervision, performing technical program analysis, and solving complex and technical problems.

Additional Information On Job Responsibilities

• Organize, schedule and track staff training and certifications/licenses.
• Excellent Communication.
• Research and generate division required reports for departments and outside agencies.
• Perform tasks that may require the incumbent to climb, balance, stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, use manual dexterity, perform repetitive motions, and grasp, exert up to 20lbs of force occasionally, sit for up to two hours at one time with or without accommodations.
• Conduct research, procedural and administrative studies and prepare reports containing recommended solutions or courses of action to operational and administrative issues.
• Assemble, organize, and present statistical information for reports, surveys, and research.
• Attention to detail.
• Assist in the management and implementation of programs, including ordering supplies and materials, scheduling and coordinating training and inspections, preparing, or updating manuals, and problem solving.
• Review, update and prepare departmental procedures and manuals.
• Data entry, tracking and management of division purchase orders in FIMs.

What can we offer you for all your hard work?

• Employee wellness program.
• Voluntary long-term care.
• Paid vacation and sick time in accordance with City policies.
• Position schedule is Monday-Friday between the hours of 8:00 a.m. to 5:00 p.m.
• Medical, dental, and vision coverage for you and your family.
• Opportunity for voluntary pre-tax contribution to a 457b account.
• Health care and dependent care flexible spending accounts.
• Employee health clinic.
• Employee assistance program.
• Competitive pay.
• Employer-paid PERS contribution of 6%.

What are the minimum qualifications?

• Bachelor's degree from an accredited college or university in business administration, public administration, or a related field, and one year of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems, or any combination of education, experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
• Successfully pass an FBI fingerprint-based criminal history background check.
• Must have an Oregon Driver license and have a driving record that meets the City of Salem's driving standards.
• Must pass the pre-employment background check.

Desired Knowledge Skills And Abilities

• Automated report generation from database reporting software
• Ability to support and design written materials and presentations that visually explain complex data is desired.
• Experience gathering, analyzing, and presenting statistics and benchmarking data
• Principles, practices, and techniques relating to business and public administration
• Advanced Microsoft Excel skills, including spreadsheet design, formulas, functions, and graphical presentations
• Experience with automated financial management systems (FIMs experience preferred), including web-based technology
• Governmental (preferred) or any accounting experience and procedures
• Business and management principles involved in strategic planning, resource allocation, resource modeling, leadership techniques, and coordination of people and resources.
• Work requires meeting deadlines, reacting to changing priorities, coping with interruptions, and communicating extensively over the telephone, via computer, in person and in a variety of meetings.

About Us

The City of Salem is the second largest City in the State of Oregon, located in the heart Willamette Valley, and is the capital city of Oregon with a population over 170,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.

A Full-service City, Salem Has Eight Primary Departments

Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community and Urban Development. Several departments also have functional divisions within their department. The City has five labor unions and employs roughly 1,350 talented and dedicated staff members. The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.

Where can I find out more about the position?

Go to the menu option for Class Specifications and search for Administrative Analyst I or view by clicking here .

To learn more about Salem Municipal Airport please visit our website at: https://www.cityofsalem.net/community/transportation-getting-around/salem-municipal-airport

How can I apply?

The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.

To apply, click on the green “Apply” button to complete your application. Hiring managers do not have access to view resumes as part of the application review process, please make sure to include how you meet the qualifications outlined in the class specification in your application.

Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.

You may subscribe for automatic notification of job openings at the City of Salem through the Job Interest Cards – sign up today!

For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs .