Administration Assistant - Mcfr

TITLE:Administrative Assistant - MCFR

LOCATION: Bellevue, WA and Everett, WA

TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. TerraPower’s mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company’s activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications – all for significant human health benefits.

TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes.TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. In addition, as a federal contractor, TerraPower has instituted an Affirmative Action Plan (AAP) in an effort to proactively recruit, hire, and promote women, minorities, disabled persons and veterans.

Administrative Assistant - MCFR

TerraPower is seeking a highly talented and motivated candidate for the position of Administrative Assistant - MCFR.This position will report to the Director of Real Estate and Facilities.The positions main duties are to provide support to both the Senior Vice President of MCFR and of the MCFR Team Leaders.The position will be a part of the Facilities and Administrative Team.

The Administrative Assistant will provide direct administrative support by managing complex calendars, preparing agendas, presentations, documents, spreadsheets, logs/databases, tracking action items; making travel arrangements; completing expense reports; developing options/solutions to often challenging tasks, and providing recommendations.

Responsibilities

• Coordinates and manages executives’ schedules by planning and scheduling meetings, conferences, teleconferences, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly.
• Coordinate with the Meeting and Events Coordinator to facilitate planning for and execution of required technology, hospitality, and space/logistics for meetings.
• Update and maintain team distribution lists.
• Develop agendas, track/capture action items for pre-planning meetings and post meeting action(s).
• Conserve the executives’ time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.
• Support large meetings, including attending as note taker when requested.
• Plan and prepare executives for TerraPower internal and external meetings by developing or researching background on meeting participants, gathering information relevant to the subject matter to ensure proper preparation.
• Coordinate and book all travel for executives, as well as completing expense reports.
• Create agenda, itineraries, and all matters related to international and local destination logistics.
• On a daily basis, enhance the work of assigned executives through general assistance and organizational support to include day-to-day interaction and facilitation of internal and external request and various aspects of interdepartmental communication.
• Uses filing and retrieval systems for access when needed; and creating written notes or taking minutes at meetings to ensure proper record keeping.
• Serves as the liaison between internal and external stakeholders by facilitating communications, planning events, distributing information, drafts agendas and scheduling meetings.

Communication and Relationships

• Be an active part of the administrative team by attending weekly administrative meeting to understand all aspects of TerraPower.
• Provide as-needed support to TerraPower’s Director of Real Estate and Facilities.
• Manage confidential communications.
• Provide as-needed support to MCFR team leaders.
• Foster development of good relationships with key stakeholder and vendors.

Key Qualifications And Skills

• Must project a positive, collaborative, professional demeanor at all times.
• Must have proficient skills using the full MS Office Suite.
• Must be comfortable operating in a fast-paced environment.
• Must have 5 years of experience directly supporting and working with C-suite level executives.
• Adaptable, with a high degree of confidence and trust.
• Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.
• Exceptional organization and time management skills – able to work independently, to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead.
• Must have excellent written communications and interpersonal skills and the ability to interact positively with all levels within the organization including senior executives, trustees, donors, and peers.
• Must be flexible in the face of changing priorities.
• Must have the ability to solve problems and meet deadlines with a great level of flexibility.
• Must understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity.
• Must be comfortable with reporting and tracking deliverables to manager on a regular and consistent basis.
• Must have the ability to foresee future needs and act proactively.
• Proficient use of SharePoint and Confluence.
• The successful candidate will possess a high degree of trust and integrity, communicate openly, and display respect and a desire to foster teamwork.

Job Functions

Job Functions are physical actions and/or working conditions associated with the position.These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation.Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations.An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.

• Motor Abilities: Sitting and standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands).
• Repetitive work: Prolonged.
• Special Senses: Visual and audio focused work and ability to perform role in personal protective equipment.
• Physical exertion and/or requirements: Minimal, with ability to safely lift up to 30 pounds.
• Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hrs./day.

TerraPower’s technology is controlled for export by various agencies of the U.S. Government.TerraPower must evaluate applicants who are foreign nationals (other than asylees, refugees, or lawful permanent residents) in accordance with U.S. Government export control requirements.To facilitate TerraPower’s export control reviews, you will be asked as part of the application process to identify whether you are a U.S. Citizen or national, asylee, refugee, or lawful permanent resident of the United States.Government export authorization approval times vary.Based on the business needs for a particular position, TerraPower may not consider a foreign national from a country if it is impracticable to obtain timely Government export approval.

Job details

Salary Range Level 7: $68,359 - $102,538

• Typically, our employee salaries are within .90 – 1.0 of the mid-point of the posted salary bands.Any salary offered within the posted salary band is based on market data and commensurate with the selected candidate’s qualifications and experience.This range is specific to Washington State.

Benefits

• Generous Holiday Schedule
• Comprehensive Medical and Wellness Benefits Medical
• Flexible Work Schedule
• 401k Plan
• Professional and Educational Support Opportunities
• Parental Leave
• 10 paid holidays
• Gender Affirmation Benefits
• Generous Paid Time Off (PTO)
• 21 days of annually accrued PTO
• Life and Disability
• Dental
• Salary, eligible to participate in discretionary short-term incentive payments
• Relocation Assistance
• Competitive Compensation
• Vision
• Life

TerraPower Career and Benefits information: https://www.terrapower.com/contact-us/careers/