Admin Asst $43.46 Jobs

We are looking to hire a Top-Notch Executive Assistant in NYC with roadshow scheduling experience to work with a European leader and a key player in international banking industry

• HYBRID ROLE****

Please Read Carefully

• Ability to cooperate and coordinate with other EAs – assist and provide coverage, when necessary including PTOs.
• 5 - 7 years of relevant Executive Assistant experience supporting department heads or C-level executives, preferably within a financial institution.
• Bachelor's degree preferred.
• Must have experience with Executive Roadshow Scheduling

ADDITIONAL DETAILS:

Duration: 6+ Months contract possible extension

Job Title: Executive Assistant

Medical Benefits offered

Special Tasks/Projects

• Assist Relationship Managers with multiple philanthropic/charity requests yearlong and ensure philanthropic events are logged and approved in My CIB.
• Interaction with Client C-Suite Executive Assistants. Maintain positive and trustworthy relationships with Clients and their EAs to ensure meetings with C-Suite Executives are scheduled in a timely manner and executed seamlessly.
• Executive Roadshow Scheduling; Liaison with C-Suite Executive Assistants for scheduling. (Executives come from London/Paris/Asia 3x a quarter & need to manage their entire itinerary including scheduling internal/external meetings, logistics, etc.)

Other

• Back up other FIC Administrative Assistants when necessary.

Minimum Required Qualifications

• Strong organizational skills
• Self-motivated and detailed oriented
• Experience handling confidential materials at all levels.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Effective communication both verbally and non-verbally, with co-workers and all levels of management, utilizing tact and confidentiality.
• Fully conversant in VC Platforms and technology (MS Teams, Skype,…)
• Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting.
• Ability to interact with staff (at all levels) in a high energy, high pressure environment
• Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.
• Ability to prioritize multiple tasks.
• Exhibit initiative, flexibility, resourcefulness and efficiency, with a high degree of professionalism and confidentiality
• Process and follow up on Virtual Client Meetings
• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
• Knowledge of principles and processes for providing customer and personal services.

Preferred Qualifications

• Bachelor's degree preferred.

WHY SHOULD YOU APPLY?

Casual dress code, family type work environment, growth opportunity

Ask me about our referral bonus $$ We will pay you for anyone that you refer $$