Accounts Payable Clerk Jobs

Job description

• Inputs payment authorizations to purchase order system using a personal computer terminal
• Prepares payment authorizations. Insures that all purchase order payment forms and signatures are in order, and presents to Assistant Treasurer for review and signatures
• Maintains confidentiality of vendor cost information
• May type letters and memos for the Accounting and Accounts Payable staff, using a personal computer and word processing software
• Maintains filing systems in accordance with current procedures; processes incoming mail, and matches invoices, and receiving documents, with correct purchase orders
• Other duties as assigned
• Communicates by phone and letter, and occasionally in person, with vendors and other departments regarding discrepancies in payments, invoices, receiving copies, etc
• Implements correct procedures for proper disbursement of funds
• Answers phones for the Accounting and Accounts Payable area
• Locates vendor numbers, assists in assigning vendor numbers, and vendor file updates and maintenance activities
• Reviews pending purchase order file, and prepares lists of aging and past due P.O.’s with explanations, as requested
• May assist in making daily bank deposits
• Performs other related duties as assigned
• Prepares necessary paperwork for purchase order changes. Obtains necessary signatures

Knowledge, Skills & Abilities

• Skill in operation of 10-key calculator, and computer keyboard
• Adhere to standard operating procedures, and follow directions
• Ability to type 35 wpm with high degree of accuracy, and complete 10-key test with minimal errors
• Maintain office records in an organized, easily accessible manner
• Knowledge of accounts payable procedures, office procedures, filing systems, and effective communication techniques