Accounts Payable Administrative Manager

The Accounts Payables Administrative Manager will work closely with the Accounts Payables Manager in overseeing and managing the accounts payable process; reviewing, updating, creating, and implementing the payables procedures; receiving, tracking, and reconciling invoices, preparing payments, and maintaining accurate files. You will need organizational skills and be able to effectively delegate, and follow up to ensure work has been completed correctly. Attention to detail is critical for this position as accurate and timely payment processing is critical for university success.
Compliance with Laws, Regulations, and Policies – the Accounts Payables Administrative Manager will help team leads in ensuring that all work is being performed in compliance with all applicable federal and state laws and regulations, university policy, and in compliance with applicable accounting standards. Working with the Accounts Payables Manager, you will review and update university policies and standard operating procedures to reflect best practices for the profession.
Accounts Payables Staff Development – the Accounts Payables Administrative Manager will assist in reviewing the needs of current Accounts Payable Staff help identify and provide staff development.
Financial Services Technologies and Systems – our ability to assist the University in achieving broad strategic goals includes our ability to effectively utilize the technological resources available. This position will need to be familiar with our ERP and electronic procurement systems in relation to accounts payable processes and resolve issues that may arise. This position will assist the AP Manager in tracking Key Performing Indicators (KPIs) to document the work being performed and identify opportunities for improvement. Measuring the success of what we do, broadly, is a goal of President Randall.
Ongoing expectations include the following:
Be an active and engaged member of the P2P Team including close collaboration with the other managers.
Be active and engaged leader within Financial Services by demonstrating collaboration and teamwork with other managers to help Financial Services support the University’s achievement of its goals.
Provide excellent customer service to a broad array of internal and external customers including University leadership, departments, legislators, Board of Regents, other higher educational institutions, internal and external auditors, suppliers, regulators, students and staff.
Be a credible leader and knowledgeable business resource, a good listener and collaborator to all departments and divisions with a focus on customer service and support to build stronger relationships across the University.
Manage, mentor and develop a customer service-oriented team in a dynamic and fast-paced environment.

Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.
Master’s degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Benefited Staff

04/12/2023

PRN34543B

Manager, Administrative

Accounts Payable Administrative Manager

E

Administrative

No

40

Full Time

Day

M-F 8am-5pm. Hybrid option
While this position is intended to work on campus, it also has the ability to telework remotely for a portion of each week. An employee hired into this role who telecommutes will be responsible for providing space, networking and/or internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement and Request to Use University Property Off Campus forms.

President

00350 - Payables Production

Campus

Salt Lake City, UT

External Posting

$60,000

07/12/2023

No