Accounting Specialist Jobs

Accounting Specialist

Summary of Responsibilities

Are you an enthused, dedicated worker, with a strong desire to focus in on your area of expertise? Do you have a high attention to detail, with a tenacious desire for accuracy? If this description resonates with you, we are looking for an ambitious Accounting Specialist to join our growing team! The Accounting Specialist will work closely with internal team members to handle full cycle accounts payable processing, account reconciliations, journal entries and process improvements necessary to support a fast-paced company. The accounting and finance team is specifically looking to improve our systems to be scalable and sustainable, which requires our team to be focused on process improvements and innovation, while balancing accurate and timely reporting.

Why Al. Neyer?

Al. Neyer is our company and we have stood the test of time! With deep roots and continued growth in Cincinnati, Ohio we are future forward and growing in our very successful expanded markets of Pittsburgh, Nashville, and Raleigh. Our company’s growth is fueled by a strong commitment to our core values and the constant cultivation of a best-in-class team.

We put a high premium on the kind of people who dig the details and have the skills to orchestrate them to perfection in a high-energy environment. We have longevity, a stellar reputation as a great partner to the communities in which we operate, and a detailed vision for our collective futures. All of this is built upon trust, strong relationships, and a drive to win.

Building pride in the community is at the heart of what we do. Not only do we help revitalize urban neighborhoods and support suburban communities embracing a future-forward perspective, our employee-owners commit their talent, time, and treasure to many local causes. Across each of our markets, our employee-owners are actively engaged in community-based and non-profit organizations. Taking ownership by giving back is a part of what Al. Neyer is and always will be.

Here at Al. Neyer, we pride ourselves on a culture that inspires, challenges, supports and rewards our employee-owners. Our passion is contagious, our sleeves are always rolled up and our doors are always open to new inventive, collaborative team members.

Essential Job Functions

• Assist in the preparation of audit schedules related to accounts payable and accounts receivable for Al. Neyer and other related party entities.
• Assist internal project managers or directors with questions about invoices and related payments on subcontractors, supplies or other vendors on their jobs.
• Responsible for all functions in the full cycle of accounts payable, including entering, coding and processing a high volume (250+ per week) of invoices in accordance with established policies and procedures.
• Drive awareness and communicate importance of other employee-owners role in reviewing and approving invoices via the electronic approval workflow. Assist accounting team members in alerting management to issues in the approval workflow process.
• Lead the annual 1099 filings for Al. Neyer and related parties to ensure complete, accurate and timely filing of required information in compliance with IRS regulations.
• Ensure all subcontractor invoices are applied to open commitments and work with project managers for any invoices outside the current commitment amount until final resolution.
• Drive vendor management program, including entering new vendors, securing W-9s to ensure vendor is set up properly from payment remittance through annual IRS reporting and maintaining the vendor profiles in compliance with data security and privacy best practices.
• Special projects, as assigned.
• Prepare monthly and quarterly journal entries as assigned.
• Respond timely to inquiries from subcontractors and other vendors on outstanding payments, including following through to final resolution.

Position Requirements

• Enthusiastic, collaborative, creative, and outgoing individual with the drive to take initiative and work both independently and interdependently with a team.
• Experienced in problem solving with ability to recognize issues and deal with them directly.
• Occasional overtime may be needed around month-end and annual close periods.
• Excellent oral and written communications skills; communicate professionally with our internal customers at Al. Neyer, as well as external clients and vendors.
• Ability to work in a fast-paced environment while maintaining strong attention to detail and solid organizational skills.

Qualifications and Experience

• Minimum one (1) year of accounting experience in accounts receivable, accounts payable or similar position within an electronic finance processing environment. Real estate or construction industry knowledge is preferred, but not required.
• Proficiency in using Microsoft Excel, Microsoft Word and Microsoft Outlook.
• Demonstrated general knowledge of accounting and accounts payable principles.

Physical Demands

Low physical effort required to sit, stand at files, bend, stoop, lift, and walk. Maximum unassisted lift is 35 lbs. Average lift is less than 10 lbs. Requires ability to use a keyboard and monitor. Also requires the ability to communicate verbally, both in person and on the telephone. May require some travel by car.

Environmental Requirements

Average inside office environment. Average office noise levels. No personal protective equipment is required. Ambient temperature is between 68F and 76F.

This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by their immediate supervisor and other management as required. This job description is not a contract or offer for employment, and either you or Al. Neyer may terminate employment at any time, for any reason.