Accountant/Bookkeeper Jobs

About us: Boys & Girls Clubs of Southeast Virginia (BGCSEVA) was founded in 1919 by the Norfolk Rotary

Club. Back then, we were known as Boys Club of Norfolk. Today, we have 9 Clubs in 7 cities. Because of

our geographic reach, we are now Boys & Girls Clubs of Southeast Virginia; and serve children ages 6-18.

Our mission is “to enable all young people, especially those who need us the most, to reach their full

potential as productive, caring, and responsible citizens.” Our 3 priority outcomes for our members are:

Achieve Academic Success, Display Good Character & Citizenship and Maintain Healthy Lifestyles.

Why Work for BGCSEVA: Boys & Girls Clubs fill a critical need by providing affordable after-school and

summer care services to families in communities that need us the most. With our organization you’ll

work in a fun and supportive environment where every day is a new opportunity to make a change in a

young person’s life. All of our staff are professional, driven, passionate, team oriented, attentive and

fun!

PRIMARY FUNCTION: Responsible for preparing, maintaining and ensuring various financial functions

are properly followed and recorded, including: all assigned financial transactions (payables/receivables)

in the general ledger; monthly compilation of financial reports to monitor adherence to budget targets;

financial statements for senior management and government/regulatory agencies; required State and

Federal filings, and coordinating annual audit activities with external auditor. The responsible person

also administers Payroll and assists with general office procedures and processes.

KEY ROLES (Essential Job Responsibilities):

1. Payroll-our most important asset is our people. We have both part-time and full-time staff and

administering twice per month payroll data in a timely, accurate and confidential manner assures the

financial security of all stakeholders.

2. Accounts Payable-the accountant role will have you being part of the team that selects and approves

key vendors’ billing rates for certain products and services. As the bookkeeper, you will be responsible

for processing approved invoices according to due date and payment method, with full traceability of

transactions and accountability for accuracy.

3. Reporting-various extracts of Quick Books data will be required by colleagues, including both repeat

and ad hoc. In addition, as a non-profit we are required to comply with various State and Federal agency

requests for monthly or quarterly employment data which will be your responsibility for timely

completion and submission. You will also be required to reconcile with our fundraising team as to

regular grant spend downs and revenue bookings from donors.

4.Budgeting-you will participate in annual budget development processes and be responsible for

inputting key budget information into Quick Books. The ability for budget holders to evaluate actual

deviations to target levels during the year will require engagement with you on a regular (minimum

quarterly) basis.

5. Audit-you will be the primary source of reports, request fulfillment, and organization of information

flow to our external audit partner for our annual financial audit of our Balance Sheet and Profit and Loss

Statements and underlying inputs.

6. Financial Policies & Procedures-you are responsible for following and helping to enforce existing

procedures designed to ensure financial integrity and compliance with GAAP.

7. Assume other duties as assigned-we are a small office staff and all regularly tackle duties and tasks

outside their respective primary duties and responsibilities. Accepting and completing such tasks

without hesitation and offering full cooperation to get things accomplished in an effective manner is

critical to the functioning of the office, in total.

RELATIONSHIPS:

Internal: Maintains close, professional, daily contact with Admin & Club staff to interpret and explain

organizational mission, program objectives and standards, discuss issues, and provide/receive

information. Maintains contact with Board members as needed.

External: Maintains contact with external vendors, contractors and partnerships, etc.

SKILLS/KNOWLEDGE REQUIRED:

 Bachelor's degree from an accredited college or university in Business, or equivalent work

experience.

 A minimum of five years work experience in a similar organization.

 Thorough knowledge of accounting principles and procedures

 Experience with creating financial statements

 Experience with general ledger functions, month –end/year-end close process

 Excellent Quickbooks and Microsoft Office user and administration skills

 Creative thinking and an outside-the-box mindset for problem solving

 Strong communication skills, both verbal and written.

 Working knowledge of budget preparation, control, and management.

 Demonstrated time management skills.

 Mandatory CPR and First Aid certifications. (acquire within 3 months of employment)

 Valid State I.D.

 Must be able to lift items as heavy as 25 pounds

Equal Employer Opportunity (EEO) statement: BGCSEVA is committed to the principles and ideals of equal employment

opportunity. It is, and shall continue to be, the policy and practice throughout BGCSEVA to foster equal employment opportunity

and non-discrimination for applicants, employees, and volunteers without regard to race, color, sex, religion, national origin, age, marital status, disability status, sexual orientation, gender identity, pregnancy, childbirth or related medical conditions including

lactation, status as a veteran, or other protected status, if qualified to perform the essential functions of the job with or without

reasonable accommodation.