Senior Healthcare Executive Assistant To Ceo Jobs in Texas

Assists in coordinating the agenda of senior management team meetings and off-site activities, and all staff meetings

Substantial verbal and written communication skills.

Administrative experience: 5 years (Required)

PRIMARY RESPONSIBILITIES (others May Be Assigned)

Communicates directly, and on behalf of the CEO with Board members, Exec staff, and others as needed

Prioritizes conflicting needs by handling matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Exceptional organizational and time management skills, with the ability to handle multiple tasks and priorities simultaneously.

Experience in real estate or property management is a plus.

Minimum of 10 years of prior C-Suite and personal assistant experience, demonstrating a high level of proficiency in managing executive-level responsibilities.

Proficiency in using calendar management tools, travel booking systems, and Microsoft Office Suite.

Efficiently manage the CEO's complex and ever-changing calendar, including scheduling meetings, appointments, and personal commitments.

Coordinate domestic and international travel arrangements for the CEO, including flights, accommodations, ground transportation, and visa requirements.

Prior hospital leadership experience required

Working with a highly engaged staff

Demonstrate a high level of market acumen, build in market relationships, actively build physician network.

High degree of detail orientation, clearly articulate hospital performance and areas of focus for improvement.

Recruit and develop high performing team leaders.

Collaborate with medical staff on maintaining a high level of service and quality care.

LOCATION: Remote - United States

Manage disciplined financial operations, owning operational budget and managing runway

Have venture capital fundraising experience.

Work from home, flexible working hours

JOB TYPE: Freelance, Contract Position (no agencies/C2C - see notes below)

RATE: Our client is looking to pay $100,000 – $200,000/yr

Extensive experience scheduling & managing private air travel

Company has top level compensation, very casual in-office culture, company-paid catered lunch, and tremendous growth potential.

Providing support within Executive Assistant team assisting with very complex calendars and schedules, travel coordination and general operational functions

Managing vendors and serving as a liaison

Researching and developing new ideas and projects

Strong organizational, project management and problem-solving skills.

Other projects/duties as assigned for the overall benefit of the organization.

5+ years of experience as an Executive Assistant.

Experience in booking customized travel plans.

Strong communication skills, diplomacy, and emotional intelligence.

MINIMUM REQUIREMENTS FOR THIS ROLE:

Possess outstanding communication and interpersonal skills with the ability to communicate with executive management and board of directors

Procurement and supplier management across the team; purchase order creation, invoice receipt and payment tracking, as well as direct communication.

Project work, not limited but including, board management and supplier communication, -internal meeting/ event preparation, execution support and follow-up

Calendar, Meeting and Travel Management:

Experience in booking and managing global complex travel itineraries and frequently changing calendars

Experience processing expense reports, managing purchase orders, and familiarity with departmental budget monitoring