Project Administration Iii Jobs in California

Contribute to knowledge management efforts.

Expertise in high-volume and complex calendar management.

Manage the program meeting cadence, which involves scheduling, updating agendas, taking notes, and sending recaps.

Collaborate with cross-functional team members to ensure that all parties are aligned with program requirements, deadlines, and schedules.

Assist the Program Manager in identifying and implementing process improvements.

5-7 years of relevant work experience.

Leading coordination and management of all project meetings, including agendas, action, and follow up

Manage, coordinate, and maintain calendar of Executives including appointments, meetings, and travel.

Manage applicable budget lines as directed by MD, including office expenses, supplies, stationery, and entertainment.

Track and monitor project activity and deliverables; escalating risks and issues to Executives on a timely basis

Provide high-level personal, executive, and administrative support to Executives.

Monitor and respond to incoming communications to Executives’ offices including phone calls, emails, and walk ins.

Minimum 20 years of project management and concurrent field construction experience

Education background in Civil Engineering, Construction Management, or related field

Manage Infrastructure Improvement projects in the Transportation Core Service Area

Work experience in project planning and development

Ability to independently manage all aspects of a project

Skilled in reviewing and coordinating the preparation of construction documents

3+ years of experience working as a Project Coordinator or Specialist.

Strong written communication skills and exceptional attention to detail.

Experience using multiple communication tools to interact with stakeholders.

Experience tracking tasks from inception through completion.

Flexible, communicative, team player that is detail-oriented and has outstanding interpersonal skills.

Big tech or corporate experience; comfortable with ambiguity in a fast-paced environment.