Operations Administrative Coordinator Jobs

Experience working in scheduling systems to manage resource allocation across large groups

Excellent problem-solving and communication skills

Ability to work M-F from 7:00am to 4:00pm

Must be incredibly efficient, organized, and focused on the details while managing a complicated process that involves internal and external stakeholders

·Provide delivery and account management for a select number of clients.

·Manage administrative and operational tasks such as scheduling, client invoicing, KPI tracking, and responding to customers.

·Number of tasks and responsibilities effectively delegated from the Company President.

·Collaborate with the Company President to design, build, and improve service programs.

·Coordinate the creation and publishing of marketing content.

·Establish and maintain a smooth daily, weekly, and monthly operational rhythm.

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Maintain database that identifies status/financial obligation for all ISA/Contracts managed by MassHealth Administrative Operations.

Strong computer skills, including proficiency in Microsoft Word, PowerPoint and Excel.

Excellent organizational skills and attention to detail.

Excellent interpersonal and communication skills with the aptitude to work independently and collaboratively with multiple staff.

Analyzes Kronos and ANSOS patterns and collaborates with Managers to effectively institute necessary process changes. Generates time and attendance reports routinely.

Strong interpersonal communications and team building skills.

Knowledge of business terminology, spelling, punctuation and grammar.

Ability to understand, analyzes, synthesize and manage highly complex information.

This is a great opportunity for recent college graduates!

Expense reconciliation, project management/planning, timekeeping, fellowship program management - Meeting mcoordination/minutes/summary reports - Strong organizational

Acts as point of contact with management and administrative, budget and property management staff

Prepares inventory and purchase requests and assists with property management

Coordinates with management on special projects.

Time Mgmt Skills - Executive level support - Travel planning

2+ years' experience supporting administrative duties and operations

Bachelor’s Degree, preferably in Business Administration/Management, Healthcare Management, Information Systems, Project Management, Accounting, Finance, Operations Research, Statistics, or Industrial Engineering

A minimum of one (1) year of experience in operations or business management role (health care experience preferred but not required)

Manage and monitor clinic supplies inventory and replenishment schedule

Strong working knowledge of Microsoft Excel / Google Sheets

Monitoring and reporting on key performance indicators to the Clinical Director, Vice President of Clinical Operations and Mosaic’s Chief Executive Officer.

Developing and maintaining the client/therapist master schedule to maximize clinic and therapist utilization, while fostering continuity and quality of care.

Other duties as assigned within the Finance team.

Minimum of five years' experiencein a related accounting role, with a focus on balancing, reconciliation, and inventory auditing.

Previous experience in the aviation industry and/or fuel operations is considered an asset.

Experience in a fast-paced, high-volume administrative role.

Excellent customer service skills with a focus on building customer relationships.

High attention to detail with strong problem-solving skills.

At least 1 year of experience in an intermediate-level administrative position; or an equivalent combination of education and experience.

Experience working with customer requirements and coordinating reports and deliverables.

Ensures contract compliance by monitoring deliverables, contract requirements, and communicating Medicare change requests.

Coordinate and manage the transition of workloads, and serve as the interface with other entities.

Computer Skills - Intermediate proficiency with Microsoft Office to include Excel, Access, PowerPoint, Word and Outlook.

Prior experience working with medical records strongly preferred.

At least 1 year of experience in an intermediate-level administrative position; or an equivalent combination of education and experience.

Experience working with customer requirements and coordinating reports and deliverables.

Ensures contract compliance by monitoring deliverables, contract requirements, and communicating Medicare change requests.

Coordinate and manage the transition of workloads, and serve as the interface with other entities.

Computer Skills - Intermediate proficiency with Microsoft Office to include Excel, Access, PowerPoint, Word and Outlook.

Prior experience working with medical records strongly preferred.

Bachelor’s degree or combined professional experience and education as substitute for minimum education.

Experience in a higher education or non-profit preferred.

Data entry to maintain records for the school and support database systems.

Share responsibilities to review, prioritize, and respond to incoming calls and correspondence on behalf of the School of Film/Video.

Strong organizational, analytical and planning skills.

Excellent communication skills (both written and oral).

Supervising payroll and benefits management.

Project management and strategic planning experience, including evaluation, execution, and implementation of projects.

Administrative Operations Manager Skills and Abilities:

Administrative Operations Manager Education and Experience:

Analyzing company financials for management review.

Consulting with the management team on staff-related decisions.

Experience working in scheduling systems to manage resource allocation across large groups

Excellent problem-solving and communication skills

Ability to work M-F from 7:00am to 4:00pm

Must be incredibly efficient, organized, and focused on the details while managing a complicated process that involves internal and external stakeholders

Strong attention to detail and communication skills (verbal and written). Experience providing administrative support to executive, high level, or faculty administrators.

Complete purchases and process reimbursement and pro-card receipt management.

High School Diploma (or GED ) plus 3 years of relevant, specialized training/experience in office administration/coordination

Has experience communicating with high-level donors and supporting their needs during visits to CSU .

Experience with pre-and post-travel documentation within the CSU system. Experience with purchasing in the CSU system.

Ability and experience anticipating needs or potential problems.

Coordinate operational needs with manager, day to day.

Manage lobby, crew trailer and conference room organization.

Maintain crew commissary budget and spreadsheet and report variances to Manager.

Three years of administrative experience.

Ability to work independently on assigned tasks with minimal or no guidance. Strong communication skills both orally and written.

Strong organizational skills with attention to detail and accuracy.