Office Assistant Specialist Jobs

Recruit for open positions (review resumes, conduct prescreen interviews, schedule onsite interviews, and communicate with managers throughout the process)

Track the receipt of associate documents and manage checklists for processes

Provide and manage content and update the Intranet as needed.

Coordinate with Building Manager to close the elevators/doors for holidays.

Excellent organizational skills and attention to detail

Excellent communication skills, written and verbal, including excellent phone etiquette.

An equivalent combination of education and experience

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents

Experience with Word, Excel, and a variety of software applications.

Experience composing a variety of charts, tables, correspondence, reports, and other materials from rough drafts.

Experience coordinating and scheduling meetings, including building agendas.

Experience taking meeting notes and producing accurate minutes.

Must have Paralegal or Document Control experience

Data entry for any/all admin personnel if needed.

Part-time/ 25 hours a week

Will work with all admin depts closely

Assist with contract preparation and review including but not limited to: marina slip lease agreement, vendor agreements, golf tournament agreements.

Assist with attorney correspondence on contracts and member incidents.

Designated in Connect 700 Program for Applicants with Disabilities: Yes

Communication skills sufficient to understand and carryout basic instructions.

Customer service skills sufficient to positively interact with staff, vendors, volunteers and guests.

Experience in a health care related field

Programs, resources and benefits eligibility varies

Who May Apply: Open to all qualified job seekers

Job duties for the Office Assistant / Data Entry Specialist position include:

Sort paperwork and prepare daily driver folders

Scan & log prior day’s invoices

Enter items and line items into billing system, researching rates/and Tarriffs as required

Prepare logs and spreadsheets of invoices

Assist office staff with additional duties and special projects as needed