Mail Room Coordinator Jobs

Identify and separate mail according to procedural guidelines

Perform electronic indexing if necessary

Scan processed documents: verify quality and content

Box scanned documents for storage and safekeeping

Must have an excellent attention to detail

Must be able to type 38-40 wpm with 95% accuracy

Receives and scans citywide invoices into the City’s Financial Management System; may process and review Mail Center invoices as needed.

Excellent interpersonal and communication skills, both verbal and written.

High level of professionalism with strong organizational skills to perform assignments that require attention to detail and following established procedures.

Sorts, meters, and prepares items for mailing; participates in the completion of large mailing projects.

Prepares activity and usage reports; prepares paperwork for registered, insured, and return receipt through the USPS Post Office.

Find additional information in the Mail Coordinator job description.

Strong initiative, multi-tasking abilities, customer service skills and problem-solving skills.

1 year related experience required

Strong computer skills, with proficiency in use of Microsoft Office products and Email.

Maintain effective communication and working relationships with co-workers and managers.

Willingness to assume additional responsibilities, duties, or projects as they arise.

Benefits worth writing home about:

No formal supervisory responsibilities in this position.

A minimum of 1 - 2 years of related work experience in warehouse, shipping, and receiving.

Follow all activity policies and procedures, including all HSE-related requirements, at all times

Checks daily and replenishes, if necessary, all mail and postage supplies.

Audits delivered items with delivery invoices. Approves or reject deliveries based on inspections. Check for contraband.

Ensures all shipped packages are adequately protected against damage.

Excels in time management for self and team members, with the ability to work in a deadline-driven environment.

Understanding and experience with use of Microsoft Office Suites (Word, Excel, and Outlook).

Looking for someone with prior experience especially in a law firm.

The ideal candidate possesses the following requirements:

Must have reliable transportation, strong work ethic and attention to detail.

Ability to interact effectively with people at all organization levels of the firm.