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Executive Assistant Team Lead
Company | Carrot Fertility |
Address | Des Moines, IA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Technology, Information and Internet |
Expires | 2023-10-01 |
Posted at | 8 months ago |
About Carrot:
- Must be able to work flexible hours to support business meetings and some travel is required
- Contribute to team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items; Travel to offsite meetings is expected.
- In partnership with leadership, establish and implement processes that enable a highly productive EA team
- Assists in maintaining office operations and procedures
- Support the Executive's personal scheduling and coordination as needed
- Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of priorities
- Provide general project support as needed including ad-hoc reporting
- Maintains and tracks manager and teams project list and goals
- Manage complex calendars in a thoughtful and purposeful manner, ensuring meetings, internal and external contain the appropriate attendees, agenda items. Ensure the executive is prepped for every meeting
- Manage a team of EAs, serving as their first resource for guidance, best practices, problem-solving and feedback.
- Manage expense reports and track reimbursement status
- Assist in team recruiting efforts including coordinating interviews, liaising between the hiring team and recruiter and support onboarding of new hires in collaboration with People team
- Draft internal and external communications on behalf of executive
- Contribute to the broader EA community by providing coverage as necessary and building strong cross-functional relationships with other EAs
- Must be able to handle confidential information
- Excellent verbal and written communication.
- Problem-solving mentality.
- Skilled at anticipating needs and being proactive to get ahead of problems.
- High degree of confidentiality, accountability, and business acumen.
- 5+ years of experience directly supporting a C-level executive.
- Self-motivated to bring things across the finish line.
- Ability to multitask.
- Positive energy and attitude.
- People management experience and proven ability to coach and develop Executive Assistants
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