Executive Assistant To Ceo – Entertainment Jobs in Illinois

• Proficiency in office software and tools, including Microsoft Office Suite and calendar management software.

• Bachelor's degree or equivalent experience preferred.

• Strong written and verbal communication abilities.

• Excellent problem-solving and critical-thinking skills.

• Must be willing to work in-office M-F.

• Discretion and confidentiality in handling sensitive information.

¨ Minimum of 10 years of experience in a related support position

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Salary, Benefits (Medical, Dental, Vision, HSA), 402K, 5 weeks’ paid vacation

¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨ Maintain an ever-changing calendar

¨ Schedule internal and external meetings

Help with daily time management.

Schedule meetings and manage calendars.

Manage sports/musical season tickets, including selling and giving away tickets.

6+ years experience assisting CEO

Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines)

Answer phone calls and emails and take messages.

Prepare for advancement into an account management role within 12-18 months by becoming an expert in customer centric selling best practices.

Manage CEO’s public speaking engagements and key customer interactions.

Proactively coordinate and manage all details for Board of Directors meetings.

Manage CEO’s time – capture, manage, and resolve ever changing priorities and action items.

Proactively manage CEO’s significantly complex travel and calendar demands.

Manage and coordinate special projects and high profile events.

Minimum of three years of experience supporting an executive or manager

Creative problem-solving and practical time management

Excellent communication and organizational skills with the ability to multitask

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Excellent time management skills and the ability to work independently with minimal supervision

Develop and maintain effective and efficient administrative systems, including electronic filing and document management

Manage complex calendars, including scheduling, organizing, and coordinating meetings, appointments, and travel arrangements for the CEO and President/COO

Manage special projects and initiatives on behalf of the CEO and President/COO, conducting research and analysis to support decision-making

Bachelor's degree or equivalent experience in business administration or a related field

Minimum 5 years of experience supporting C-level executives, preferably in a fast-paced, dynamic environment