Events Production Specialist Jobs

· Manage the overall administration function including telephone system operations, reception service, mailing service, meeting room reservation;

· Take on a variety of administrative projects and day-to-day tasks including mailings, assembly projects, and filing.

· Administer business travel arrangements, business expenses reimbursement, and visiting VIP guest facilitations;

· Handle ad hoc tasks and projects assigned by Administration team.

· Bachelor’s or Master’s degree graduates in Events, Admin, Real Estate or other related fields

· Excellent written and verbal communication; Bilingual English and Mandarin preferred

Experience in project management, vendor management and fundraising budgeting.

Minimum 7 years of related experience and documented success in event planning or equivalent combination of education and related experience required.

Events Material Development: Collaborates with Communications and Marketing to develop materials related to events including media releases and photo sessions.

Relationship development: Develops effective working relationships with donors, volunteers, government and foundation representatives to nurture their connections to the Red Cross.

Provides volunteer or staff work direction and administrative support.

High School or equivalent required.

2+ years’ experience in A/V industry

InfoComm-Recognized AV Technologist and Certified Technology Specialist (CTS) certification preferred

Experience in the Cruise industry is an asset but not necessary

Broadcast live and pre-recorded studio video to include Tri-caster operation, lighting, audio, teleprompter operation and directing.

Research and procurement of rental equipment in support of events

Performs other duties as assigned.

Excellent multi-tasking, problem-solving, organizational, and time management skills required.

Exceptional communication and customer service skills required.

Two years of experience in Hotel Event Planning or Group Coordination required.

This position will be based out of our Miramar Office***

Oversee all aspects of the event process from initial contact to post-cruise.

Hosts consultations with Guests and/or Travel Partners to discuss current packages available, the type of event desired, and guest budget.

Superior time management, organizational, verbal and communication skills

Assist with management of non-game day live events

Manage event staffing logistics (i.e. crewing, credentials, parking, etc.)

Manage videoboard control room and displays for stadium events

Research industry standards to implement and improve the gameday experience

4+ years of live sports production experience a must, football preferred

Excellent attention to detail and time management skills

Oversee all aspects of event execution, including setup and breakdown, AV requirements, signage, attendee check-in, and on-site problem solving.

Cultivate strong relationships with vendors, sponsors, and other event partners. Coordinate their involvement, manage expectations, and ensure deliverables are met.

Attend industry conferences, trade shows, and networking events to expand professional knowledge and build relationships.

Additional responsibilities related to business needs.

2-3 years of experience in a project coordinator or events-related role

3+ years of event management experience

Create and manage market client event calendar

Manage market client actions budget; track and advise on ROI

Luxury retail experience a plus

Strong written, verbal and presentation skills

Ability to effectively manage a budget and support local initiatives

Previous experience in events management (at least 2 years);

Manage the relationships with the suppliers ensuring that their services meet the needs of the Company.

Strong written and verbal communication skills;

Plan the organization of all fashion and institutional events of Fendi in the World;

Schedule all steps and deliveries, organizing the activities and all the aspects of the event;

Ensure the perfect execution of events guaranteeing high quality standards;

3-4 years of relevant experience in event planning, production, and operations

Strong working knowledge of virtual production platforms and processes

Strong working knowledge of various video delivery formats

Excellent organizational skills and ability to problem solve

As an Events Specialist, your responsibilities will include:

Managing event set up, break down, and serving as a point person during events

Proficient in using project management software and tools.

Excellent interpersonal skills and ability to work and communicate effectively in a team environment.

Excellent writing, communication, and presentation and people skills.

Experience in managing customer relationships.

Proven initiative and ability to champion a project from conception through to completion.

An ability to lead a multi-discipline team (up to 10 people) in accomplishing assigned production deliverables from a client.

Work closely with Event Managers to ensure events are executed in conjunction with current year’s business plan and budget.

Work with Event Managers and Graphic Designer to create event materials.

Coordinate and help manage event set-up and execution.

Assist Event Managers in tracking and reporting event data in a timely manner.

Assist Event Managers in creating event presentations and other materials as needed.

2+ years of experience in event industry

The Woodland Park Zoo offers a comprehensive benefits package for fulltime staff including:

Promoting Fun: You’re passionate about planning events that create fantastic experiences and joyous memories for our guests.

Demonstrated customer service skills on the phone or in person with a diverse group of individuals and organizations.

Collaborate with the Events Team to coordinate, schedule, and direct zoo volunteers and zoo staff for onsite and offsite zoo events.

Meet event deadlines, projects, and targets to keep to an event schedule; participate in problem solving event related issues.

Provide production support for the zoo’s annual and signature events, including event setup and execution.