Events Specialist Jobs

Events Specialist

Department: Marketing

Hybrid: T/W/TH onsite M/F remote

What Sets Us Apart

At UMortgage, we have a customer-centric, service-based approach. We primarily focus on home purchases, providing an emphasis on consumer education, real estate agent relationships, and a personalized experience for home buyers. Our goal is to empower our team members to always provide a best-in-class experience while prioritizing long-lasting relationships.

What we Need

UMortgage is on the hunt for an outgoing, professional, and highly organized Events Specialist to add to our Marketing team! As an Events Specialist, you will focus on creating experiences for the UMortgage team. The ideal candidate will have the ability to strategize, create and execute events within required specifications. We are excited to bring on someone ready to network and create great experiences, Apply today!

What You’ll Do

• Headline 2 large-scale event projects, 10 small-scale event projects, and additional events for HQ team members celebrations.
• Coordinating with external/internal parties, research phase, logistics planning, execution, day-of coordination for events.
• Cultivate strong relationships with vendors, sponsors, and other event partners. Coordinate their involvement, manage expectations, and ensure deliverables are met.
• Coordinate with Marketing stakeholders to understand the promotional materials needed leading up to each event.
• Additional responsibilities related to business needs.
• Oversee all aspects of event execution, including setup and breakdown, AV requirements, signage, attendee check-in, and on-site problem solving.
• Provide updates to leadership teams on the progress and needs of upcoming events.
• Attend industry conferences, trade shows, and networking events to expand professional knowledge and build relationships.
• Partner with the Marketing Team Lead and help develop event budgets, monitor expenses, and negotiate contracts with venues, vendors, and suppliers to optimize costs without compromising quality.
• Conduct post-event evaluations to assess event success and gather feedback for continuous improvement. Prepare detailed reports summarizing key metrics, budget adherence, attendee satisfaction, and lessons learned.
• Support virtual events by sourcing speakers, ideating content, and planning logistics.
• Create event programs, agendas, and supporting documents and collaborate with speakers, panelists, and presenters to ensure they have the necessary resources and information.
• Collaborate with internal and external teams to understand event objectives, develop event concepts, and create detailed event plans and timelines.
• Proactively discover, plan, and strategize future UMortgage events, in collaboration with relevant stakeholders.

What you Need

• Experience with managing short and long-term projects with multiple stakeholders
• Must exhibit strong collaboration, organizational, and communication skills
• Bachelor’s degree in communications, marketing or tourism, hostpitality is a plus
• Must be adaptable, accountable and deadline-driven
• Excellent attention to detail and time management skills
• Ability to work in stressful or high-volume situations
• 2-3 years of experience in a project coordinator or events-related role

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires close vision, distance vision, peripheral vision, color vision, depth perception, and ability to adjust focus
• Must be able to perform activities with repetitive motions
• Must be able to work in an environment with variable noise levels
• Includes frequently reaching with hands and arms, and using hands to handle and feel
• Must be able to stand, sit, and walk for extended periods of time