Enrollment Records Specialist Jobs

Provides student information to authorized agencies, such as National Student Clearinghouse, requesting enrollment and degree certification or verification.

Maintains a working knowledge of all job-related modules in the Banner student database system, including document imaging.

Maintains up to date job knowledge.

Works cooperatively with students, high schools, and other higher educational institutions.

At least three years of experience working in an office setting performing clerical work required.

Demonstrated experience working with confidential records and information required.

1 year experience with relational databases, database input, and maintenance tools

Knowledge of university organizational structure and functions.

General knowledge of fundraising software and Microsoft Office Suite.

Strong and consistent attention to detail

Ability to think critically and creatively to solve problems

Ability to meet work milestones and deadlines

Medical, Dental and Vision Benefits

Post offer/pre-employment drug screen. Employees in safety-sensitive job classifications are prohibited from all marijuana usage whether medical or recreational

Requires two (2) years of full-time, general clerical work experience, preferably in a law enforcement environment.

Pay Increases occur in July

12 Paid Holidays, 1 Personal Day, 8 hours Winter Holiday Leave

Vacation Accrual; starts at 9.33 hours/month

The ability to train staff on records management skills and best practices

Advises departmental staff on various records management related activities such as files management and public disclosure requirements.

In-depth records management principles and processes at each stage of the records lifecycle

Government agency records management and retention policies, and procedures

The ability to identify and articulate records management needs among different divisions and workgroups

The ability to write records management policies and procedures

Perform a variety of inquiries, entries, and modifications in the Records and Jail Management Systems

Must be able to obtain and maintain CCIC/NCIC certification

Experience desired including public contact and computer usage

Must be able to operate related computer equipment, radio, and telephone communication systems

Ability to multi-task and complete tasks accurately

Maintains confidentiality of information consistent with applicable state and federal laws

Operation of common office machines, including computer-based data entry equipment.

Answer questions from the public based on working knowledge of the activities of the office.

The nature and content of a variety of documents processed by the Department of Public Safety.

The organization and operations of the Department of Public Safety.

Departmental rules and regulations and City policies and procedures.

Laws, ordinances and policies related to law enforcement.

Effective time management and expertise in prioritizing workload

Anticipated starting salary is between $76,051 - $89,472 depending on qualifications.

Assists legal counsel with legal holds and record searches related to litigation.

Compiles and analyzes public records request data, including Joint Legislative Audit & Review Committee (JLARC) reporting.

Strong written and verbal communication

Excellent customer service (internal and external)

Maintains positive working relationships with all co-workers and management staff at all times.

Knowledge of all EHR/EMR systems in use within the company and the Records Service Department.

Familiarity with all Pennsylvania State regulations related to documentation requirements. Reviews all documents for compliance with both regulatory and documentation guidelines.

Computer (Word, Excel, Windows) skills required.

Knowledge of Carelogic, Quanum and Access preferred.

Excellent communication skills both verbal and written required.

Maintaining an archive of all historical versions of approved T&I official documents in accordance with CFPB records management requirements.

Experience applying applicable records management laws and regulations, as well as National

Establishing, updating, maintaining, and continuously monitoring standards and guidance for official document creation, management and compliance.

Monitoring compliance in official document creation and management.

Direct client management within a complex, highly technical government IT organization.

Strong communication and presentation skills, including technical writing/editorial experience, and senior executive leadership engagement.

Excellent organizational and project management skills

Excellent written and verbal communication skills

Competitive benefits package (we’re on it – it’s good)

Interact with providers with enthusiasm to accomplish daily goals

Build genuine relationships with providers and coworkers

Assess provider relationships to facilitate the most effective way to collect records

Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database

Familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, OpenTEXT DM or similar Records Management Systems

Good organization skills with ability to manage multiple tasks

1 year file, records, imaging/scanning experience

Strong verbal and written communication skills

Click Here To Learn About Epiq's Benefits.

full-time onsite for the first month but then is hybrid/remote

Detailed oriented – People who come from librarian background do great here

Working with Standard Operating Procedures

Proficient in MS Office Suite

Person needs to be accurate with data and following directions

Assists students experience records and enrollment issues. Ensures compliance with FERPA and other applicable regulations are followed.

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

Americans with Disabilities Act (ADA) Accommodations:

Assists all visitors and inquiries to the department (in-person, telephone, electronic, etc.)

Creates and documents appropriate entries on student records.

Updates related business processes used by the department as needed or directed.

Develop communications and training materials to promote awareness of records management activities, responsibilities, and program changes.

Experience configuring and/or troubleshooting low-to-no code records management applications.

Design and document records management program policies and procedures.

Communicate and coordinate paper records management compliance across file facilities.

Communicate, coordinate, and oversee the configuration of electronic records management controls.

Detailed understanding of Federal records management laws, regulations, and practices.

Good organization skills with the ability to manage multiple tasks.

1-year experience working in an office environment or administrative field

Computer skills and ability to use basic office equipment.

Create and track the location of physical files.

Ordering boxes from offsite storage

Assist client with organizing, gathering, coordinating, and transferring records.

Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database

Familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, OpenTEXT DM or similar Records Management Systems

Good organization skills with ability to manage multiple tasks

1 year file, records, imaging/scanning experience

Strong verbal and written communication skills

Prepare inactive files for offsite storage or digitization, performing file culling activities as requested

Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with Credit Union personnel and with management.

Keeps management informed of area activities and of any significant problems.

Knowledge of Credit Union member documents and state title requirements.

Must be able to perform all job duties of the Record Specialist I

Knowledge of all aspects of Records. Make suggestion to improve processes.

Meets requirements to ensure that AFCU required training are completed in a timely manner through the Development Center.

At least 1 year of experience and knowledge of higher education policies, procedures, and regulations.

Some experience with and/or knowledge of honors education.

A Bachelor’s degree in in statistics, social science, education, student development, or related field.

Experience utilizing student information systems for advising and data collection (MAUI and MyUI preferred)

Master’s degree in statistics, social science, education, student development, or related field.

Experience as an academic advisor in an undergraduate advising unit.

Assistant Enrollment Management and Records Specialist-Effective Immediately

Serves as the Assistant Enrollment Management Specialist, Records and Financial Aid. Assist in the

undergraduate and online students and prepare publications to support the plan. Manage and coordinate

evidence-based decisions. Master’s Degree required and a minimum of five years’ experience in student

enrollment, higher education and/or student services. Please submit application, resume and letter of

development, implementation and assessment of a strategic enrollment plan designed to enroll