Records Specialist Jobs

What Success Looks Like In This Job

Mission:

To be a reliable and proactive agency that protects and serves the community equally

Vision:

To provide a trusted and respected service to our community through strong leadership, professionalism, and innovation.

Values:

Position Summary:
This position will be assigned to either the Jail Division or the Patrol Division. Performs a wide variety of general and technical clerical duties including transcription, maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and office staff. Maintains accuracy, confidentiality, and security of all records and work area.

Examples of Duties for Success

Reports to: Records Supervisor

• Adheres to the statutory requirements for the access and dissemination of all criminal justice records and all legal issues associated with dissemination
• Perform a variety of inquiries, entries, and modifications in the Records and Jail Management Systems
• Answers and handles a high volume of phone calls
• Filing, scanning, and auditing of records into archival system
• Assist citizen inquiries such as obtaining copies of reports for court, insurance agencies, counseling, professional and family visits, and bonds.
• Maintains confidentiality of information consistent with applicable state and federal laws
• Extensive work on the CCIC/NCIC computer system
• Confers and directs citizens to appropriate departments.
• Process and collect records for District Attorney’s Office and other law enforcement agencies
• Monitors visitation videos and/or building cameras
• Process and collect fees for records requests
• Ability to multi-task and complete tasks accurately
• Must be able to operate related computer equipment, radio, and telephone communication systems
• Performs other duties as assigned

Qualifications for Success

• Ability to type 30 wpm
• Experience desired including public contact and computer usage
• High School Diploma or equivalent
• Must be able to obtain and maintain CCIC/NCIC certification

Applicants must be available to work rotating day shift, swing shift, nights, holidays, and overtime.

More Qualifications for Success

SPECIAL NOTE: For all applicants, this is a reminder of the original job posting where it stated: “Applicants may be excluded from further consideration at any point in the hiring process. By Sheriff’s Office policy, the reasons why an applicant is not selected for hire will not be discussed with the applicant. There is no flexibility with this policy. If an applicant receives notice of elimination from the hiring process, it simply means the applicant’s qualifications do not fit the Office’s needs at this time. This determination does not preclude the applicant from applying to other agencies.”

Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

Click here to watch our video about why Adams County is an Employer of Choice!

Benefits You Expect:

• Deferred Compensation Plan
• Dental/Vision/Medical Plans
• Generous Vacation/Sick leave
• Short-Term Disability
• Retirement Plan
• Long-Term Disability
• Basic Term Life & Optional Term Life Insurance
• AFLAC Supplemental Medical Insurance

Plus some you might not expect:

• Recreation Center Discounts
• Training & Tuition Reimbursement Programs
• Employee Health Clinics
• Employee Assistance Program
• Flexible Work Schedules
• Wellness programs
• Employee Fitness Center