Assistant Events Manager Jobs

Assist in events logistic management (venue and supplier selection, negotiation and contracting, registration management, accommodation management and travel arrangements)

Help manage the finances and monitor cost of our events (budgeting, invoicing, cross-charging, accounting, and reconciliation in conjunction with the client)

Support (and learn from) project managers when setting, communicating, maintaining timelines and priorities on all projects

Good knowledge of Microsoft programs: Powerpoint, Word, Excel, Sharepoint, MS Teams and other technological registration tools

Very good oral and written communication skills

Experience working in an event agency

Management of event flow with accurate and detailed Runs-of-Shows and Floorplans, Briefing support teams effectively

Salary will be negotiated based on relevant skills and experience.

Collaborate with boutique managers in all markets to identify key times and local opportunities

Manage Partnership relationships and propose results-oriented partnership events

Minimum 3-5 year experience in the Luxury industry

Experience with hands-on event execution

Ensure that the customer experience is best-in-class: authentic, engaging, educational and aligned with Rivian’s mission, core values and culture.

Operate in a remote setting, traveling to lead and support a variety of customer facing events and activations

Support various special events (both onsite and remote) and new site openings across the commercial organization as needed

Build a strong workplace culture focused on employee development, team experience and over-delivering for our customers

Oversee customer engagement and support, including product education, drives, lead generation and demand generation

Uphold the operational framework, best practices, and playbooks to deliver the best experience possible to our customers and team

Ensure that the customer experience is best-in-class: authentic, engaging, educational and aligned with Rivian’s mission, core values and culture .

Operate in a remote setting, traveling to lead and support a variety of customer facing events and activations

Support various special events (both onsite and remote) and new site openings across the commercial organization as needed

Build a strong workplace culture focused on employee development, team experience and over-delivering for our customers

Oversee customer engagement and support, including product education, drives, lead generation and demand generation

Uphold the operational framework, best practices, and playbooks to deliver the best experience possible to our customers and team

Ensure that the customer experience is best-in-class: authentic, engaging, educational and aligned with Rivian’s mission, core values and culture .

Operate in a remote setting, traveling to lead and support a variety of customer facing events and activations

Support various special events (both onsite and remote) and new site openings across the commercial organization as needed

Build a strong workplace culture focused on employee development, team experience and over-delivering for our customers

Oversee customer engagement and support, including product education, drives, lead generation and demand generation

Uphold the operational framework, best practices, and playbooks to deliver the best experience possible to our customers and team

5-8 years of event management experience particularly large corporate conferences and events

Stay updated on trends and developments in the hospitality industry and apply knowledge to continuously improve meeting and event experiences

Ensure a high-touch, top-tier experience is delivered to clients and guests at all functions

Manage associated budgets for various events and conferences

Manage all facility related event support, including responsibility for coordinating set-up and breakdown of spaces, cleaning needs, etc. for events

Experience marketing, selling, cross-selling space

On-site management and operations of the experience, located in the South Bay area of Los Angeles.

Weekly reporting on daily issues to management

Fill in for General Manager in times of absence. Make executive decisions and provide accountability.

Follow the process for a smooth daily run of the experience and continuous maintenance of the experience standards.

Manage a coordinated system for storage and handling of stock

Train additional members and manage suppliers when needed

Project management skills, including the ability to handle complex timelines and multiple projects; manage projects to completion.

Assist with budget planning, venue management, and equipment/facilities management.

Associates degree and a minimum of three years of relevant experience; or a combination of education and relevant experience.

Guide event planners through the process, policies, and requirements of hosting an event at the Alumni Center.

Excellent written and verbal communication skills.

Strong administrative skills. Ability to navigate complex calendars.

Independent work ethic with excellent time management skills and the capacity to meet deadlines.

Openness to hands-on program management

3-4 years’ experience in Special Events or Communications, Experience in RTW, advanced contemporary, or luxury preferred.

Strong organizational skills and impeccable attention to detail

Dedication to working in fashion/retail with knowledge of the fashion cycle, as well as industry influencers, celebrities, trends, and pop culture.

Develops event strategies, tailored to multi-market retail stores, that drive sales, build brand awareness, customer loyalty, and community relations.

In addition to the minimum requirements, a hotel/hospitality degree or event planning certification and experience with audio/video equipment and technologies

Solid project management skills to handle multiple diverse projects simultaneously, set priorities and meet deadlines in a fast-paced and exciting environment

Strong time management and organizational skills

Secure appropriate program funding for events; draft, review and manage purchase orders, agreements, and payments through the NEIS finance process

Serve as department liaison for the Events Management unit with teams throughout the Authority in support of multiple assigned program portfolios

Become proficient in event management software used to support and manage all NYSERDA event-related activity

Manage creative execution of events including creation of branded collateral, décor & on-site setup

Manage & work within department budget

Manage 1-2 interns per semester

2-4 years’ experience in event planning

Experience with media &/or influencer events a plus

Strong written & verbal communication skills

5+ years experience in event planning or other related fields.

Ability to visualize event space flow, guest experience, presenter experience, food presentation, appropriate sound levels, etc.

Experience with Photoshop, Microsoft Office (Word, Excel), and communication platforms like Slack.

Ensure all vendor quotes are accurate and keep accurate budgets when planning all events.

Work closely with various departments (KitchenOps, Executive Assistants, Internal Ops, IT, Design, Communication) to ensure all internal events are well executed.

Travel onsite to locations pre-event and for run of show.