Vital Records Specialist - Technician Iv - 0046.

Department Information

This position is only open to Colorado state residents.

Be BOLD and make a real difference . . .

Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado citizens. Our mission is to advance Colorado's health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, the Glendale City Center, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
• A variety of employee resource groups
• 11 paid holidays per year plus generous personal time off
• Mentoring program with opportunities for mentors and mentees
• Bike to work programs, including access to storage lockers and bike racks
• Distinctive career advancement opportunities throughout the State system
• Medical and dental health plans
• Employee wellness programs and facilities
• Paid life insurance
• Excellent work-life programs, such as flexible schedules, and
• Extensive internal professional development opportunities on a wide variety of subjects
• Tuition assistance for college-level courses including Masters degree programs
• Short- and long-term disability coverage

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch Description of Job

The Work Unit

This position is housed in the Center for Health and Environmental Data (CHED) which is comprised of two offices, the Office of E-Health and Data and the Office of the State Registrar and Records. The Office of the State Registrar and Records is responsible for the stewardship and preservation of Colorado vital records and the administration of the Colorado Medical Marijuana Registry.

The Vital Records Program ensures the administration of the Colorado Vital Statistics Act by: 1 ) registering all vital events including births, deaths, fetal deaths and induced terminations of pregnancy, 2) issuing certified copies of births, deaths, and fetal deaths, 3) amending and correcting records of all vital events, 4) providing data to Federal agencies including the National Center for Health Statistics and the Social Security Administration, 5) receipt and verification of reports of marriages and divorces, 7) implementation and support of electronic birth and death registration systems and electronic issuance systems at the state and local level, and computerization of historic vital records. The Office supports 63 local registrars in the registration and issuance of vital record certificates and provides training and technical support for data providers such as local registrars, hospitals and funeral directors.

What You Will Be Doing

This position exists to research and prepares certified copies of birth and death certificates and marriage and dissolution verifications utilizing books, microfiche, microfilm, and via various online computer applications and databases.

This position as a result of recent reorganization in Vital Records. These duties will be performed by all technicians in the Death Unit. This position will be required for the oversight of the intake, quality assurance and registration of all death certificates enforcing of the State laws, regulations and policies to the timely registration and accurate data vital events.

• Reviews court orders and determines if modifications can be made on death certificates.
• Processes death certificate corrections and rejection letters.
• Provides training for new electronic document management system.
• Ensure fetal death records are processed and available for issuance in a timely matter.
• This position will be required for the oversight of the intake, quality assurance and registration of all fetal death certificates enforcing of the State laws, regulations and policies.
• Provides input to external contractors and the appropriate State system administrators on Electronic Death Reporting (EDR) system implementation. Participates in testing and making recommendations and suggestions to implement procedures for electronic vital records and statistics computer systems.
• Updates electronic database systems after a correction is completed on a death certificate so that the corrected death certificate may be searched and issued electronically.
• Prepares final decision letters when a request for correction is rejected.
• Corrects errors when found and reports errors to the Death Unit Manager.
• Ensures all death certificates and correction affidavits are filed/linked within Image Now electronic document management system.
• Creates and maintains up to date procedure manuals, including instruction manuals explaining new death correction processes.
• Assists walk-in customers when needed according to Colorado Revised Statutes and Regulations and the Secure and Verifiable ID Act.

Minimum Qualifications

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

In order to be included in the applicant pool you must meet one of the following conditions:

Four (4) years of experience in vital records management or occupational field related to the work assigned.

The ability to be bilingual (Spanish) is highly desirable but not required for this position.

Appropriate education will substitute for the required experience on a year-for-year basis.

A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable).

This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated. A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable.)

Conditions Of Employment

• A pre-employment background check will be conducted as part of the selection process.

Preferred Qualifications And Essential Competencies

The preferred experience, competencies, and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

• Quality assurance experience
• Excellent organizational skills; the ability to set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at all times
• Demonstrated ability to maintain confidentiality and to exercise tact, discretion, and sound judgment
• Outstanding skills and abilities in verbal and written communications
• Strong interpersonal skills, demonstrated proficiency working collaboratively with internal teams
• Initiative & self-management; the passion and ability to drive into the work and accomplish tasks within established timeframes