Virtual Office Assistance Jobs

We are looking for an Office Assistant to join our team. This is an entry level position where you will be responsible for booking travel, filing documents, keeping up with office supplies, running bank deposits, etc. This will start as a part time position but will be open for full time hours in the near future should you want them.

Office Assistant duties and responsibilities include providing administrative support to help ensure efficient operation of the Office and Operations field through a variety of tasks primarily related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all relevant duties are completed accurately and delivered with high quality in a timely manner.

Responsibilities:

• Perform various administrative tasks directly supporting the Principals, Operations, Finance and HR departments

• Perform tasks relative to finance and banking

• Responsible for tracking relevant data and the preparation and distribution of regularly scheduled reports and communication

• Communicate effectively with employees, vendors, and guests via email and/or telephone

• Maintain company directory and contact lists

• Carry out clerical duties such as filing, typing, copying, binding, scanning, printing, laminating

• Answer and direct phone calls, maintain in-house phone system

• Order office supplies and fill supply orders for stores

• Receive, sort and distribute incoming mail; Prepare outgoing mail

• Ensure proper operation of office equipment, order office supplies, assist in managing company technology

• Handle sensitive information in a confidential manner

• Greet and assist visitors to the office

Requirements

• High school or equivalent

• Relevant work experience is a plus

• Strong organizational and planning skills with attention to detail

• Excellent time management skills and ability to multi-task and prioritize work

• Excellent written and verbal communication skills

• General knowledge of Accounting a plus but comfort working with numbers is essential

• Proficient in MS Office; preferably Office 365, One Drive and Sharepoint; Quickbooks knowledge a plus

• Able to utilize discretion in handling confidential material

• Knowledge of filing and recordkeeping procedures and statistics

• Knowledge of customer service principles

• Ability to perform data entry, typing, and word processing

• Ability to comprehend and assimilate technical and business related documents

• • Ability to follow policies and procedures and other applicable regulations