Vice President Of Accounting And Finance

Shine Time Management LLC, branded as Woodie's Wash Shack is a membership-based retail express car wash business, building and managing innovative and progressive projects throughout Tampa-St. Petersburg-Sarasota Metro Area. This position is set up to provide functional support for a broad range of accounting and finance services to carwash retail stores, corporate and development activities. This position will oversee the accounting system, including general ledger accounting, intercompany, AP, AR, payroll processing, job cost management, inventory management and reconciliation of bank accounts and preparation of monthly financial statements and annual consolidated audit. The position will also work with FP& A on a variety of projects including investor relations. The ideal candidate will have experience in accounting and finance in industries such as retail, restaurant or C-store. The candidate MUST live in the Tampa Bay area and the position is in-office 5 days per week in Downtown Tampa.

Accounting Activities

Prepare, review or oversee the following accounting functions:

• Daily account reconciliations, including advancing the department’s use of the “continuous” accounting approach.
• Real estate closing transaction posting, including loan closings, land closings, sales and acquisitions.
• Accounts Payable and Cash Disbursements, including establishment of payment run times and dates to ensure payments are processed prior to due dates. Resolves payment issues related to vendors and consultants.
• Month-end closing activities including bank reconciliations, general ledger maintenance and balance sheet reconciliations.
• Accounts Receivable and Cash Receipts, including timely recording of retail sales from the Point of Sale system.
• Annual consolidated financial statement audit and planning process, ensuring completeness by the targeted due date. Provides schedules and information to the audit firm. Serves as point of contact for external auditor.
• Intercompany accounting and bank transfers
• Construction Loan Draws including accurate budget, contract, and cost-to-date job management.
• Month-end, quarter-end and year-end financial statements for publishing to internal and external stakeholders.
• Accounting System—currently Yardi; administer user access, system setup, including all features and modules currently used by the company.
• Bi-weekly payroll processing, including allocation of wages to the proper store or company department.
• Accounting Department Staff, including the establishment and supervision of accounting staff work schedules, department projects, objectives and goals. Provide timely feedback to staff, including formal evaluations.

Internal Control Activities

Perform or oversee the following internal control activities:

• Draft and edit written policies and procedures for departmental activities, including how-to instructional handouts and visual diagram charts
• Use COSO Framework to evaluate, design and implement effective internal controls
• Payroll processing approval for bi-weekly employee wages
• Review journal entry activity of accounting staff
• Cash disbursement approver for vendor payments issued from the accounting system by check or billpay.
• Cash transfer approver for bank transfers between intercompany entities initiated on the bank portal
• Wire transfer approver for wire payments sent from the bank portal(s)

Relationship Management

Assist in managing the following relationships:

• Vendors – onboarding, payment terms, and resolving payment issues
• C-suite – work interdepartmentally to implement own goals or to assist goals and needs of other departments
• CEO/President –ad-hoc projects and analysis
• Internal and external contract management
• Lenders – loan reporting and compliance
• Investors – investor reporting and distribution activity
• CPA Firm – audit and tax preparation
• Insurance Agent – procurement of insurance
• Banks – treasury management and bank services

Strategy and Planning

Assist the organization with the following strategic and planning efforts:

• Pushes the envelope on leveraging technology and processes to make the accounting department more efficient and integrated across departments.
• Assist in establishing yearly objectives and meeting agendas,and selecting and managing outside consultants and business systems.
• Complete analysis of financial results; Develop recommendations (strategic and tactical).

Job Requirements

• Reliable with following through on commitments.
• Bachelor’s Degree with emphasis in Accounting from an accredited university.
• Demonstrated skills with Accounting Systems, preferably Yardi.
• Demonstrated skills with all MS Office products especially Excel.
• Ability to work without direct supervision and independently with broad guidelines.
• 10+ years or more of demonstrated work experience working within an accounting/finance team.
• Innovative! Leans forward on leveraging new systems and technology to meet corporate strategic goals.
• Certified Public Accountant desirable.
• CMA® Certification desirable.
• Demonstrate excellent organizational skills with the ability to prioritize and work effectively on multiple tasks in a fast-paced, demanding environment.
• Master’s Degree is desirable.
• Strong attention to details by monitoring adherence to standards.

Featured benefits:

• Medical insurance
• 401(k) plan
• FREE car washes
• Vision insurance
• Dental insurance
• Generous PTO plans
• Life/STD/LTD insurance options

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