Veterinary Hospital Operations Manager

Hill Country Animal Hospital Hospital is looking for a Hospital Manager to join our team!

Job Summary

The Hospital Manager is a leader and an integral member of the veterinary hospital management team. The Hospital Manager partners with the Managing Veterinarian to provide a smooth and profitable operation by driving revenue and managing costs while creating a hospital culture based on high-quality patient care and exceptional customer service. Responsibilities include managing, planning, and coordinating the overall operations of the hospital, and cultivating a supportive and collaborative team environment. Given the management responsibilities and the face-to-face interaction with clients and employees, on-site attendance is considered an essential job function of this position.

Job Duties and Responsibilities

Leadership and Planning

• Creates the hospital schedule and manages labor costs to budget.
• Establishes goals for the practice and staff.
• Acts as a champion for change and identifies, documents, shares, and promotes best practices.
• Participates in the planning and budget maintenance process.

Operations

• Develops and implements hospital policy, including DEA/Controlled Substances and OSHA compliance.
• Monitors computer systems and works with HelpDesk to resolve technical systems/equipment issues.
• Performs quality checks and reviews of client files.
• Oversees employee benefits program and hospital insurance plans.

People Management

• Manages staff, including grooming and boarding staff if applicable.
• Partners with the Managing Veterinarian to address staffing needs including hiring, training, reviewing, and disciplining of staff.
• Implements performance-based incentive and rewards and recognition programs.
• Tracks and maintains current licensure for all DVMs.

Client Service

• Drives client visits through strategic client communication and local marketing efforts (i.e. Community).
• Resolves client issues and escalations, and oversees client follow-up communication.
• Demonstrates and reinforces the highest level of client service

Financial

• Manages hospital inventory and controls facility and administrative costs.
• Manages accounts receivable and cash on hand, including performing invoice audit reviews.
• Performs other duties essential to the performance of the hospital as assigned.
• Ensures payroll is accurately completed and submitted for all hospital staff.

Qualifications:

• 3-5 years of experience in a manager role, including customer service experience.
• Experience in a hospital setting in positions of increased responsibility is a plus.
• Bachelor’s degree in business or related degree is preferred.

Knowledge and/or experience in the following areas:

• Manage time and tasks appropriately and remain flexible with assigned duties.
• Customer service strategies and effective marketing techniques.
• Oral and written communication skills.
• Problem-solving and resolution management skills.
• Supervisory and leadership experience.
• Conduct performance appraisals.
• Reporting and data analysis.
• Multi-functional operations including budget and labor management.
• Staff management including: coaching, developing, and motivating staff.
• HR policies and protocol development.
• Delegate responsibility and achieve results with hospital team members.
• Model a professional and courteous manner with staff and clients.
• Make decisions confidently and effectively.
• Interpersonal skills with staff and clients, and works well in a team environment.
• Basic computer skills i.e. Microsoft Office suite (Previous practice management software knowledge preferred).