Un Women: Budget Analyst

UN Women: Budget Analyst

Advertised on behalf of :

Location :

New York, UNITED STATES OF AMERICA

Application Deadline :

25-Aug-23 (Midnight New York, USA)

Time left :

12d 19h 54m

Type of Contract :

FTA International

Post Level :

P-2

Languages Required :

English

Duration of Initial Contract :

1 year

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Strategy, Planning, Resources and Effectiveness Division formulates corporate strategies aligned to the corporate objectives, promote transparent budget planning of resources from all funding sources in line organization priorities and advocates fiduciary integrity by ensuring that internal controls and risk management are fully in place. The Division monitors and reports on corporate programmes and budget implementation to ensure coherent achievement of results in keeping with the UN Women Strategic Plan and United Nations Strategic Framework. The Division also ensures coherent and integrated strategic analysis, planning and budgeting across UN Women while providing advice to senior management.

The Budget Analyst reports to the Chief of Budget for guidance and supervision and is responsible for providing support in budget planning, preparation, allocation, monitoring, and reporting to ensure the availability and effective and optimum utilization of UNW financial resources according to plans and approved allocation and compliance with UNW financial regulations and rules, policies and procedures to meet UNW commitments, goals, and objectives.

The Budget Analyst is responsible for providing assistance on budget management, fund allocation, and performance monitoring in accordance with established operational procedures, establishment and management of projects and outputs in the system, support and improve budget management as required. The Budget Analyst will also liaise with the finance unit for reporting and with programme colleagues for budget execution in accordance with the programme of work.

The Budget Analyst is responsible for providing assistance on different tasks including but not limited to the oversight and monitoring of the cost recovery policy and formulation of required templates and guidance. The Budget Analyst will also act as the Budget Unit’s focal point and support internal clients on providing technical and/or advisory support as needed. The Budget Analyst will also provide the required support and back-up to the Budget team with Quantum queries and formulation of the Integrated Budget, as applicable.

Duties and Responsibilities

Provide technical support in budget planning, analysis and management:

• Contribute technically to budget planning, analysis and management of the budgets;
• Prepare reports containing an analysis of the office’s financial situation (expenditures versus budget allocations);
• Present thoroughly researched information, conclusions, and recommendations to facilitate budget preparation, planning and approval processes;
• Analyze past/current fiscal operations, estimate revenues and expenditures, and evaluate trends in patterns of resource allocations;
• Provide support in reviewing project budgets to ensure that they reflect all required costs.
• Analyze records of present/past operations and budget proposals for budgetary objectives;

Provide technical support in budget monitoring, oversight and control:

• Monitor budgetary status versus authorized spending limits and budget delivery results;
• Prepare and modify budgets for UNW management projects to ensure expenditures within authorized spending limits. Take action in cases of variances;
• Prepare GL journal entries.
• Review requests from offices and recommend actions;
• Identify operational and financial bottlenecks in budget management and approval and resolve problems and/or recommend solutions;
• Take appropriate and timely action to ensure budget compliance;

Provide Advisory support and technical guidance:

• Collaborate with UN-Women Quantum helpdesk and coordinate responses to requests from various departments.
• Provide advice to UN Women staff on overall budget management topics, processes and procedures;
• Serve as technical resource person for Quantum Project/Budget Module;

Contribute technically to Knowledge management and capacity building:

• Capture, synthesize and/or codify lessons learned and best practices in resource management practices;
• Design and/or introduce, learning tools, best practices and innovations in budget business operational practices and management including drafting of policies, guidelines, design of templates;
• Disseminate to clients and stakeholders as appropriate to build capacity and knowledge;
• Provide any other support as requested by supervisor.

Key Performance Indicators:

• Effective and efficient support to budget planning, preparation and management of UN Women resources
• Budget activities and documentations are implemented/processed according to UN Women rules and regulations, policies and procedures
• Timely and accurate professional support and advice to on budget related topics
• Effective support in oversight, control, and monitoring of programme and project resources

Competencies

Core Values:

• Professionalism
• Integrity
• Respect for Diversity

Core Competencies:

• Accountability
• Leading by Example
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Awareness and Sensitivity Regarding Gender Issues
• Creative Problem Solving

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Knowledge and experience in project budget formulation and costing
• Demonstrated business acumen and judgment
• Solid knowledge and experience in the application of wed web-based financial management systems (such as Oracle)
• Conceptual/strategic skills and success in implementing budget/financial re-engineering, management systems development, policy design, innovation and knowledge product development
• Ability to identify and resolve data discrepancies and operational problems
• Knowledge of, and ability to apply financial rules, regulations and procedures in the UN Women environment
• Knowledge and experience in the administration and management of various funding modalities and mechanisms in the UN Women environment
• Advanced knowledge of office software packages, spreadsheet and database (MS Word, Excel)
• Skills and ability to extract, interpret, analyze and format data across the full range of budget functions, including planning, monitoring, oversight and reporting

Required Skills and Experience

Education and certification:

• A first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Master’s degree (or equivalent) in Financial Management, Economics, Business, Public Administration, or other related area;

Experience:

• Work experience within the UN System is an asset.
• Budget and fund management experience using an ERP financial system is required;
• Experience in the usage of office software packages (MS Word, Excel, etc.) is required;
• Experience in supporting multiple countries, diverse portfolio of programmes and projects is an asset;
• Experience using an online web-based management System is an asset;
• Experience in providing financial and budget support to programmes/projects is required;
• Experience with IPSAS/IFRS is required;
• At least 2 years’ experience in financial planning, budget management and operations in a large international organization is required;

Language Requirements:

• Knowledge of another UN official working language is an asset.
• Fluency in English is required;

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

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