Trade Compliance Specialist Jobs

Summary

The Trade Compliance Specialist is primarily responsible for site export and import compliance programs and holds site policy authority for trade compliance.

Responsibilities

• Reviewing and approving export/import license applications, advising senior staff about trade compliance matters, providing trade compliance oversight to all site activities
• Working collaboratively with all departments to ensure they are utilizing effective compliance internal controls, and providing trade compliance training
• Has the independent authority to inquire into any aspect of a proposed export or import, verify its legality and the accuracy of the information to be submitted, and stop any site transaction
• Developing and implementing trade compliance policies and procedures

Position Duties

Essential functions of the position include, but are not limited to:

• Monitor and assess compliance activities and the effectiveness of internal controls
• Complete ad-hoc projects and analysis as determined by management
• Manage government authorizations throughout their life cycle
• Work pro-actively with departments to identify licensing requirements early and minimize business delays
• Advise general manager and senior staff about trade compliance aspects and risks of proposed business decisions
• Coordinate shipments with freight forwarders and customs brokers
• Oversee calculations for preferential treatment under Free Trade Agreements
• Review with department managers their trade compliance internal controls (procedures, work instructions, forms, checklists, and tools) to ensure they are current and compliant
• Review contracts and identify potential trade compliance issues
• Review and approve the export of hardware and technical data
• Prepare, review and approve technology control plans, and provide technology transfer oversight (including visits and travel)
• Analyze and interpret export and import regulations and maintain current knowledge of changes
• Prepare, review, approve, and submit applications for export/import licenses, permits, and other requests for authorization
• Verify export shipping documentation for ad-hoc and other non-routine shipments
• Understand and live by Company’s ethics and business conduct policies
• Maintain the highest ethical standards, even when challenged from above
• Transact records in trade compliance information systems
• Ensure meetings are held with stakeholders to address management and use of approved authorizations
• Assists with both internal and external audits
• Oversee trade compliance specialists in the performance of their responsibilities
• Review transactions for which due diligence indicates potential risk, and determine whether due diligence has been satisfied
• Produce and analyze reports from various ERP/MRP and other information systems

Educational Requirements

• Bachelor’s degree in business, law, engineering, or a related area

Qualifications

• Project leadership skills
• Strong computer skills including ability to research transactions and prepare reports in Enterprise Resource Planning (ERP) or Manufacturing Resource Planning (MRP) information systems, perform spreadsheet calculations, and quickly learn new software tools
• Ability to develop or revise procedures, work instructions, forms, and business flowcharts
• Ability to work at both detail and strategic levels, work calmly under pressure and with frequent interruptions, and display sound judgment
• Strong verbal and written communication skills
• Strong familiarity with the International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR) including anti-boycott regulations, sanctions administered by the Office of Foreign Assets Control (OFAC), Customs Regulations (CR), and the Foreign Trade Regulations (FTR)
• At least three years of experience with export and/or import regulatory compliance and with international business transactions and shipping documents, or related experience
• Strong computer skills including ability to research orders
• Thoroughly familiar with international shipping documents such as commercial invoice, packing list, air waybill, and export license; including consignee information, INCOTERMS, harmonized tariff code and nomenclature, country of origin, customs value, export classification, and license data
• [U.S.: Familiarity with the International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR) including anti-boycott regulations, sanctions administered by the Office of Foreign Assets Control (OFAC), Customs Regulations (CR), and the Foreign Trade Regulations (FTR).]
• Ability to prepare and review complex business documents