Time Card Administrator Jobs

POSITION SUMMARY :

Oil, Gas & Utilities Industry. Responsible for the collection, review, validation, and data entry of weekly timecards and expense reports. Responsible to provide process training to new and existing employees as necessary.

JOB DUTIES AND RESPONSIBILITIES:

• Assist with creating procedure and training materials as requested.
• Effectively communicate related process changes for all new hires and existing employees.
• Process weekly timecards and expense reports for employees in accordance with company policies. May include Union and Non-Union employees.
• Attend meetings as requested with Internal and External team members as related to job duties.
• Resolve issues as requested. Will require client interaction.
• Maintain continual employee and occasional client interaction and training to ensure processes and deadlines are being adhered to, are executed properly.
• Collect, validate, verify, and enter approved time and expense data from employees to Company ERP system on weekly basis (Deltek VantagePoint).
• Upload and maintain employee and project data in Company ERP System as needed to ensure employees have accurate project data available for time entry.
• Responsible to ensure timely submittal and approval of both time and expenses to meet Company deadlines.
• Provide time and expense process training to new and existing employees as needed.
• Communicate with employees and Management to resolve all issues.

GENERAL JOB DUTIES:

• Communicates all issues promptly and completely to Manager.
• Maintain proficiency in Office applications (Excel, Outlook, Word, Access and Adobe). Knowledge of proprietary databases such as Deltek VantagePoint, SAP, Oracle, Ariba, Unifier and Taulia helpful.
• Exerts a positive and approachable customer service approach to employees, teammates, and subcontractors in performance of all responsibilities.
• Responds to inquiries from a variety of sources for the purpose of resolving problems, providing information and/or referring to appropriate personnel.

NATURE OF POSTION CHALLENGES:

• Ability to interface with individuals at all levels of the organization.
• Adjusts to frequent changes in a fast-paced work environment with little difficulty.
• Possess the ability to prioritize and plan work activities to use time in the most efficient, effective manner.
• Demonstrates attention to detail, accuracy and thoroughness when completing assignments and monitors own work to ensure quality.
• Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.
• Communicate effectively with employees, both verbally and in writing to ensure accuracy of data and to meet deadlines. This may require additional “hand-holding” to get responses and requested back-up.
• Problem solving ability. Identifies and resolves problems in a timely manner through gathering and analyzing of information. Demonstrates sound judgment in decision making.
• Ability to work with internal and external customers to achieve business goals, demonstrating strong interpersonal skills and remaining open to others’ ideas; exhibits a willingness to try new things.
• Observes all safety and security procedures and uses equipment and materials in an appropriate manner.
• Must work under limited supervision following standardized practices and/or methods.
• On time work arrival and ability to take instructions with effective communication and feedback to management.

Paxon Energy & Infrastructure is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans, and persons with disabilities. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

COMPENSATION/BENEFITS :

We offer excellent pay, benefits.

Job Types: Full-time, Part-time

Salary: From $22.00 per hour

Benefits:

• Vision insurance
• Paid time off
• Dental insurance
• 401(k)
• Health insurance

Schedule:

• Weekend availability

Experience:

• Microsoft Applications: 3 years (Required)
• Timecard processing: 1 year (Required)

Language:

• English (Required)

Work Location: Remote