Temp - Administrative Assistant Ii (20 Hours Per Week)

About Us:

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

Job Title: TEMP - Administrative Assistant II (20 hours per week) Location: Fort Lauderdale-Davie, Florida Work Type: Temporary Job Category: Non-Exempt Hiring Range: $18.00 Pay Basis:

Hourly

Subject to Grant Funding?: No Essential Job Functions: 1. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.

• Ability to understand and follow oral and written instructions.
• Excellent written and oral communication skills.
• Acts as a back-up to Executive Assistant of department.
• Prepares forms and documents; verifies for discrepancies and follows up to ensure accuracy.
• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Proactive, punctual and reliable.
• Performs special projects as assigned. Required Knowledge, Skills, & Abilities: Knowledge, Skills, and Abilities:
• Strong administration skills – organized, thorough, systems orientated with meticulous attention to detail.
• Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• Performs other duties as assigned. Marginal Job Functions: 1. Assists with other administrative functions.
• Ability to maintain confidential information.
• Ability to enter and verify information with accuracy.
• Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• Composes, edits, proofreads, and types documents; creates mail merges and performs mass mailings; photocopies and collates material to ensure timely communication and retention of documents.

Physical Requirements / Working Conditions

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• Ability to communicate effectively with others.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards. Job Requirements: Required Certifications/Licensures: Required Education: High School Diploma or Equivalent Major (if required): Required Experience: High School Diploma and three (3) years of administrative/clerical experience in an office environment.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.

--OR--

Associate's Degree and two (2) years of administrative/clerical experience in an office environment.

Preferred Qualifications: Is this a safety sensitive position? No Background Screening Required? Yes Pre-Employment Conditions:

To ensure a safe learning environment for students and staff, as a condition of employment the selected candidate will need to provide proof of a completed COVID-19 vaccination prior to commencement of employment or an approved exemption and reasonable accommodation.

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.