Student Assistant, California Afterschool Network

Student Assistant, California Afterschool Network

Hybrid in Sacramento; Must be currently enrolled as a student at a higher education institution.

About the Organization:

The California AfterSchool Network (CAN) is a Collaborative Impact partner (fiscally sponsored project) of the Foundation for California Community Colleges (the Foundation). The Foundation, located in Sacramento, has served as fiscal sponsor to a number of educational, government and non-profit organizations. Incorporated in 1998, the Foundation serves as the official auxiliary to the California Community Colleges’ Board of Governors and the system-wide Chancellor’s Office. With a full-time staff of approximately 130, the Foundation is a fully professionalized organization with expertise to provide efficient back-office support to manage grants, contributions, and earned income.

In partnership with the Foundation, CAN is well-positioned to ensure children and youth benefit from high-quality out-of-school time learning and enrichment opportunities, resulting in positive developmental, academic, and wellness outcomes and increased readiness for college, career, and civic life.

For more information, please visit our website: www.afterschoolnetwork.org.

Job Purpose:

Under the supervision of CAN’s Director, Equity & Quality, the Student Assistant provides administrative support to the CAN team. The Student Assistant will perform a variety of functions to support the activities of CAN including but not limited to scheduling and meeting supports, coordinating travel and event logistics, supporting with reporting and file coordination, and other general office operations.

Essential Job Duties / Responsibilities:

Scheduling & Meeting Support

• Support note-taking and meeting materials distribution as needed.
• Provide support to CAN team members to schedule virtual and in-person meetings.
• Provide other administrative support for committees and workgroups as needed.
• Manage the Executive Director calendar.

Travel/Event Logistics

• Support the coordination of travel arrangements for CAN team members.
• Assist with event and meeting preparation and logistics (e.g., participant correspondence, materials set up, invitations/RSVPs, meeting room arrangements, catering, AV requirements, etc.)
• Coordinate conference and meeting attendance for CAN team and CAN Leadership Team, including registration, lodging, and travel.

Reporting & Filing

• Work with CAN Staff to submit monthly expense reports as needed.
• Work with the CAN Management Team to submit necessary forms to CAN’s Collaborative Impact Partner such as Contracts Requests Forms and other administrative forms needed to initiative work processes.
• Work with the CAN team to Organize and maintain paper and electronic files/documents through web-based file management systems (i.e. Google Drive).

Other General Office Operations:

• Manage inventory of publications, office supplies, facilitation materials, etc. for CAN activities.
• Manage shipping and mailing services for the CAN team.
• Support with ordering supplies and materials needed for CAN activities.

Other duties as needed and assigned.

Knowledge, Skills, and Abilities

• Ability to plan, coordinate, and prioritize projects while keeping appropriate personnel apprised of status on a regular basis.
• A commitment to value and embrace diversity and equity regardless of race, color, religion, sex, age, income level, national origin, physical ability, sexual orientation and/or gender identity and expression.
• A passion for Positive Youth Development and dedication to support thriving children, families, schools, and communities.
• A willingness to engage in Continuous Quality Improvement as a member of a learning organization.
• Ability and commitment to collaborate with staff, stakeholders, and other volunteers.
• Excellent organizational and problem-solving skills including planning and task facilitation.
• Strong written and verbal communication skills.

Education and Experience:

• Experience with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams etc.), Google Platforms (Drive, Docs, Slides, Jamboard, etc.), and Zoom/virtual meeting platforms.
• Demonstrated respect for and ability to work with diverse populations.
• Must be currently enrolled in an institution of higher education with a 2.0 GPA or higher.
• We highly encourage candidates that are part of the A2MEND Program to apply.

Working Hours, Location, and Travel

This is a part-time position, 20 hours per week, with additional hours as needed to address the organization’s needs. This is a Sacramento-based position, with the flexibility to work remotely or in person at our Sacramento office. At times this position will be required to work in the Sacramento office to complete position responsibilities. This position may require minimal travel to attend meetings and perform other essential functions of the job.

Physical Requirements

The Foundation may make reasonable accommodations to enable individuals with disabilities to perform the job’s essential functions/physical requirements. The following physical requirements are essential to the performance of this position:

• Ability to perform repetitive movements (e.g., typing and filing) and operate and use common office equipment (e.g., copy machine, printer, telephone).
• The person in this position frequently communicates with internal office staff and/or external third parties who have inquiries about their job tasks. Must be able to exchange accurate information in these situations.
• Ability to frequently move and/or remain in a stationary position without breaks during meetings.
• Must be able to remain in stationary position up to 4 hours at a time and 8 hours total in a day.
• Ability to constantly operate a computer.
• Ability to constantly work at a computer workstation for up to five consecutive days.

Equal Employment Opportunity

The Foundation for California Community Colleges is committed to providing an environment of mutual respect where equal employment opportunities (EEO) are available to all employees and applicants without regard to race, color, ancestry, national origin, genetic characteristics, sex, gender identity, gender expression, sexual orientation, marital/parental status, political affiliation, religion, age, disability, pregnancy, childbirth, breastfeeding or veteran status. In addition to federal law requirements, The Foundation for California Community Colleges complies with applicable state and local laws governing non-discrimination in employment.

As the official nonprofit auxiliary to the Chancellor's Office, we aim to ensure our team reflects the diversity of the California Community Colleges and the 1.8 million students, campuses, and communities it serves. Individuals are hired for their deep understanding of each population’s unique needs and will join a collaborative environment where each team member plays an important role in helping Californians across all communities improve their social and economic mobility and build a better future for themselves and their families.

Job Type: Part-time

Pay: $16.00 - $19.00 per hour

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Sacramento, CA 95811