Staffing Coordinator-Office & Admin Specialist Int

Join a team with a national reputation for excellence! Our mission is to serve Minnesota Veterans and their families. We do this by delivering quality health care, helping to secure benefits, and providing programs and services in higher education, claims, burials, outreach and Veterans’ preference. At the Minnesota Department of Veterans Affairs (MDVA), we not only consider it our duty to provide the highest level of care to those who answered our nation's call, we believe it is an honor.

MDVA recognizes that a culturally competent workforce is critical to meet the needs of all Minnesotans. MDVA is committed to embedding diversity, equity, inclusion and accessibility at our workplace to support employees as they grow in their careers with the State of Minnesota.

Working Title:Staffing Coordinator
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota Department of Veterans Affairs

• FLSA Status: Nonexempt
• Division/Unit: Minnesota Veterans Home - Montevideo
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Montevideo
• Days of Work: Monday - Friday
• Who May Apply: Open to all qualified job seekers
• Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,364 / annually
• Telework Eligible: No
• Closing Date: 05/05/2023
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
• Travel Required: No
• Classified Status: Classified
• Work Shift/Work Hours: Day Shift / 8:00 am - 4:30 pm
• Date Posted: 04/21/2023

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The new Minnesota Veterans Home-Montevideo is scheduled to open in the fall of 2023! The Minnesota Department of Veterans Affairs (MDVA) is seeking an individual to join our team as a Staffing Coordinator to prepare and maintain biweekly work schedules of nursing and housekeeping staff.

This position:

• Tracks and maintains information changes in the scheduling and timekeeping software system.
• Supports new employee orientation specifically in the areas of scheduling, timekeeping and coordination of education requirements.
• Tracks, compiles, analyzes and reports on a variety of data related to scheduling and attendance.
• Acts as a liaison between staff and their supervisor by fielding questions, concerns and issues and providing resolution to the extent possible.
• Provides administrative support to the nursing and housekeeping departments specifically in the areas of scheduling, coordination of work assignments, and tracking of data.
• Independently administers staff scheduling and work assignments within the parameters of the collective bargaining agreements and State and Federal regulations.

Minimum Qualifications

Please ensure your resume/application clearly describes your experience in the areas listed below and indicates the beginning and ending month and year for each job held.

Skills in:

• Customer service (in person, on the phone and through email and other written correspondence) sufficient to provide prompt, courteous and accurate scheduling and staffing-level information to employees, supervisors and managers.
• Communication sufficient to effectively communicate with employees, supervisors and managers about nursing schedules.
• Using spreadsheet software, such as Microsoft Excel, sufficient to produce and maintain reports on nursing activity and employee data.
• Keyboarding/typing and word processing, using Microsoft Word or similar software to produce forms, reports and general correspondence.
• Database management sufficient to enter, maintain, update, and retrieve information from a staffing/scheduling system.

Preferred Qualifications

• Experience producing employee work schedules.
• Experience using an electronic scheduling/staffing software system.
• Skills in applying provisions of collective bargaining agreements.

Additional Requirements

• Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).
• A Minnesota Department of Human Services (DHS) background check will be conducted on finalists for this position. Finalists must pass the DHS background check.
• The individual selected for this position is required to attest to and provide proof of COVID-19 vaccination by their first day of employment, per federal requirements. The individual selected for the position may request an accommodation if they are unable to receive a COVID-19 vaccination due to: (a) a recognized medical condition for which a COVID-19 vaccine is contraindicated; or (b) an objection based upon a sincerely held religious belief, practice, or observance. For additional information about this COVID-19 vaccination requirement, contact Dawn Gregoire in MDVA Human Resources at [email protected]. Please do not email or provide any proof of vaccination with your application/resume. This information will be collected from you if you are hired for this position.
• A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Dawn Gregoire at [email protected] or 320-979-1883.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Dawn Gregoire at [email protected].

Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Dawn Gregoire at [email protected] no later than the job posting closing date.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule
• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Employee Assistance Program (EAP)
• Tax-deferred compensation
• Employer paid life insurance
• Dependent care spending account
• Vision coverage
• Prescription drug coverage
• 12 paid holidays each year
• Health care spending and savings accounts
• Low-cost medical and dental coverage
• Paid vacation and sick leave
• Training and professional development
• Paid parental leave
• Federal Public Service Student Loan Forgiveness Program
• Wellness programs and resources
• Public pension plan
• Short-term and long-term disability
• Tuition reimbursement

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] and indicate what assistance is needed.