Staffing Coordinator / Office And Administrative Specialist Intermediate

Join a team with a national reputation for excellence! Our mission is to serve Minnesota Veterans and their families. We do this by delivering quality health care, helping to secure benefits, and providing programs and services in higher education, claims, burials, outreach and Veterans’ preference. At the Minnesota Department of Veterans Affairs (MDVA), we not only consider it our duty to provide the highest level of care to those who answered our nation's call, we believe it is an honor.

MDVA recognizes that a culturally competent workforce is critical to meet the needs of all Minnesotans. MDVA is committed to embedding diversity, equity, inclusion and accessibility at our workplace to support employees as they grow in their careers with the State of Minnesota.

Working Title: Office and Administrative Specialist Intermediate
Job Class: Staffing Coordinator
Agency: Minnesota Department of Veterans Affairs

• Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,365 / annually
• Hiring Agency/Seniority Unit: Minnesota Veterans Homes - Silver Bay
• Work Shift/Work Hours: Day Shift, 8:00 am- 4:30 pm
• Travel Required: No
• Days of Work: Monday - Friday
• Closing Date: 05/02/2023
• Classified Status: Classified
• Date Posted: 04/22/2023
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
• Telework Eligible: No
• Division/Unit: Nursing
• Who May Apply: Open to all qualified job seekers

Make a difference in the lives of Minnesotans

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This announcement will be used to fill one full time vacancy within the Minnesota Veterans Home-Silver Bay.

This position is accountable and responsible for the production and maintenance of staff schedules (Master and Daily); imputing of data onto computer systems; clerical support to Nursing management for completion of time books and nursing correspondence and inter and infra department; communications concerning schedules, nursing activity and data; and staff information.

Minimum Qualifications

• Skill in using spreadsheet software (preferably Microsoft Excel) sufficient to enter and update data on spreadsheets.
• Data Entry skills sufficient to create, enter, and process data and information records.
• Customer service sufficient to answer phones, respond to employee schedule requests

Preferred Qualifications

• Collect and deliver paperwork, records, supplies and other items from one location to another
• Sort or assemble forms and other materials
• Label and stuff envelopes

Additional Requirements

This position requires successful completion of the following:

• The individual(s) selected for this position are required to attest to and provide proof of COVID-19 vaccination by their first day of employment, per federal requirements. The individual(s) selected for the position may request an accommodation if they are unable to receive a COVID-19 vaccination due to: (a) a recognized medical condition for which a COVID-19 vaccine is contraindicated; or (b) an objection based upon a sincerely held religious belief, practice, or observance. For additional information about this COVID-19 vaccination requirement, contact Rebecca McMillen in MDVA Human Resources at [email protected]. Please do not email or provide any proof of vaccination with your application/resume. This information will be collected from you if you are hired for this position.
• Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicants former employer(s).
• A Minnesota Department of Human Services (DHS) background check will be conducted on finalists for this position. Finalists must pass the DHS background check.
• A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Rebecca McMillen at [email protected] or 218-220-8760.

If you are a Connect 700 Program job applicant, you must email the Job ID #, the Working Title, and your valid Proof of Eligibility Certificate by the Closing Date to Rebecca McMillen no later than the job posting closing date at [email protected]

Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Rebecca McMillen at [email protected] no later than the job posting closing date.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 87% of employees report flexibility in their work schedule
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 91% of employees feel trusted to do their jobs
• 95% of employees understand how their work helps achieve their agency’s mission

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Tax-deferred compensation
• Short-term and long-term disability
• Paid parental leave
• Public pension plan
• Wellness programs and resources
• Employer paid life insurance
• Prescription drug coverage
• Health care spending and savings accounts
• Vision coverage
• Tuition reimbursement
• 12 paid holidays each year
• Federal Public Service Student Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Low-cost medical and dental coverage
• Dependent care spending account
• Training and professional development
• Paid vacation and sick leave

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] and indicate what assistance is needed.