Staff Accountant-Grants Jobs

SUMMARY:Under the direction of the Director of Finance, the Staff Accountant-Grants will perform all processes related to Fiscal Management, including analysis of grant allowable expenses, budget monitoring, and grant billing and reporting. Perform accounting for grants and contracts including documentation, compliance, reporting and reconciling. Other duties may be assigned to facilitate segregation of duties and internal control.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversee preparing of vouchers, billing and process reports necessary for funded programs
• Prepare monthly journal entries
• Complies with all agency policies and procedures concerning corporate compliance including privacy of protected health information;
• Perform budget and expense analysis for program grants on a monthly basis and make accounting entries accordingly
• Identifies grant billing concerns and assists with problem solving, and assists in procedural issues related to grant billing
• Communicate with fiscal contacts at funding source to research and resolve any items of concern and audit issues to ensure compliance with applicable regulations.
• Reconciles bank accounts to general ledger accounts
• Assist Senior Accounting Manger & Director of Finance in month-end closing process
• Prepares bank deposits
• Assists in providing information for external auditors and third party payer auditors, and preparation of third party cost reports and assist with year-end information used in A-133 audit
• Participates in professional development activities
• Performs other related duties as assigned
• Prepares monthly cash reconciliations and other general ledger account reconciliations resolving any balance discrepancies
• Maintains current and accurate accounting records;
• Perform day to day accounting functions to properly allocate grant revenues and expenditures in accordance with funding guidelines and best practices
• Advises Senior Accounting Manager & Director of Finance of financial balance, trends, etc.
• Assists Senior Accounting Manager & Director of Finance in the development of agency grant project budgets and in the production of monthly financial reports
• Prepares grant budgets and submits electronic payment requests
• Interfaces with other departments on various accounting and interdepartmental issues and determine fiscal processes are efficient and operating properly
• Prepares grant contract and other contract billings as required by funding source;
• Reviews and analyzes the bi-weekly payroll and performs related accounting tasks, works with payroll specialist to prepare vouchers based on payroll figures
• Assists in monitoring grants expenditure

This position requires compliance with all of Alivio’s written standards, including its Standards of Conduct, Joint Commission standards, all policies and procedures and Corporate Compliance requirements. Compliance will be considered as part of the regular performance evaluation.

SUPERVISORY RESPONSIBILITIES:

Manages and supervises staff listed below, including hiring, training, evaluating and managing performance to meet departmental efficiency and performance measures in keeping with the Union Collective Bargaining Agreement (CBA), Personnel Policies and Procedures and prevailing employment laws as appropriate.

• None

KEY INTERRELATIONSHIPS:

• Senior Accounting Manager
• Purchasing Manager
• Manager of Information Systems
• Development Officer
• Director of Finance
• Program Managers / Coordinators
• Accounts Payable Specialist
• Staff Accountant (Payroll Matters)

WORKING CONDITIONS:

OSHA Category 3 – Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.

QUALIFICATIONS:

Education:

• Bachelors Degree in Accounting or related business field with strong core knowledge of accounting principles.

Licensure:

• N/A

Experience:

• Has knowledge of FQHC grant reporting requirements
• Five years account experience, including knowledge of grant/cost accounting and payroll, preferably in a non-profit or health care environment;

Special Training:

• Solomon or related accounting software is preferred

Demonstrated Competencies:

• Thorough knowledge of accounting/bookkeeping practices, accounts payable procedures and grant funding requirements; intermediate knowledge of computer accounting software as well as Microsoft Excel spreadsheet applications. Work with numbers, paying close attention to accuracy and detail. Able to read, understand and respond to detailed oral and written instructions; communicate clearly in an oral and written manner; function as a member of a multi disciplinary team; maintain a regular and predictable work schedule; strict confidentiality of patient and agency information. Strong organizational skills.