Sr. Administrative Assistant - Commercial

The Role
As Moderna continues its mission to deliver the greatest possible impact through mRNA medicines, we must attract the best talent to help us reach our ambition. For this role, we are seeking a dynamic administrator who will help us evolve our administrative support model. This person will work on behalf of all Commercial team members, regardless of level, to lead Commercial engagements, with a hyperfocus on domestic and international large meeting planning, in collaboration with the Meeting Services team. In addition, this role will also lead other organization-wide engagements like newsletters and MS Teams communications. This person will be an inaugural team member to this new administrative team, as we launch this new way of working, and such, we are seeking someone who is comfortable with organizational evolution and speaking up when they have a new idea that can make an impact. Additionally, to enable the new model, the candidate will be cross-trained to allow for support agility and skill growth.
This role will work out of Moderna’s service center in Atlanta, GA.
Here’s What You’ll Do

• Identifies opportunities to create process and cost efficiencies
• Establish ways of working with teammates and Commercial colleagues
• Participate in the creative to promote the meeting
• Partner with meeting owners and our Meeting Services team, to help facilitate the planning of large meetings across the globe
• Assume accountability for end-to-end planning
• Make meeting design recommendations, to deliver the optimal meeting experience that helps to accomplish the meeting objectives
• Participate in vendor contract negotiations
• Consult with colleagues to understand the meeting objectives and needs
• Establish an intake system to capture requirements and track progress
• Understand internal processes and policies, to serve as a base of knowledge when establishing complementary processes

Here’s What You’ll Need (Minimum Qualifications)

• High school diploma
• Experience with Adobe Creative Cloud
• Experience with Microsoft Office and Agiloft
• A minimum of 3 years of applicable experience required

Here’s What You’ll Bring to the Table (Preferred Qualifications)

• Desire to be a part of a team and be a valued team member
• Bachelor’s degree preferred
• A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative.
• Demonstrated ability to work manage multiple projects at a time
• Proven ability to take initiative and exercise good judgment
• Demonstrated ability, or willingness to evolve responsibilities as needs shift

Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:

• Family care benefits, including subsidized back-up care options and on-demand tutoring
• Adoption and family-planning benefits
• 401k match and Financial Planning tools
• Generous paid time off, including:
• Moderna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit options
• Lifestyle Spending Account funds to help you engage in personal enrichment and self-care activities
• Discretionary year-end shutdown
• Free premium access to fitness, nutrition, and mindfulness classes
• Flexible Spending Accounts for medical expenses and dependent care expenses
• Paid sabbatical after 5 years; every 3 years thereafter
• Generous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents
• Volunteer time to participate within your community
• Free parking or subsidized commuter passes
• Exclusive preferred pricing on Peloton fitness equipment
• Complimentary concierge service including home services research, travel booking, and entertainment requests
• Vacation, sick time and holidays
• Location-specific perks and extras!
• Highly competitive and inclusive medical, dental and vision coverage options
• Dedicated care coordination support for our LGBTQ+ community

About Moderna
In over 10 years since its inception, Moderna has transformed from a research-stage company advancing programs in the field of messenger RNA (mRNA), to an enterprise with a diverse clinical portfolio of vaccines and therapeutics across seven modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for rapid clinical and commercial production at scale. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna's capabilities have come together to allow the authorized use and approval of one of the earliest and most effective vaccines against the COVID-19 pandemic.
Moderna's mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and autoimmune diseases. Moderna has been named a top biopharmaceutical employer by Science for the past seven years. To learn more, visit www.modernatx.com.
Moderna is a smoke-free, alcohol-free and drug-free work environment.
Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!
Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.
Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We’re focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.
Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the Talent Acquisition Partner or contact the Accommodations team at [email protected]. (EEO/AAP Employer)
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