Specialist, Medical Records Jobs

The Marion County Health and Human Services Department (MCHHS) is in search of a motivated clerical professional to join our team as an Office Specialist 2 within Youth and Family services, including Children's Behavioral Health (CBH). The ideal candidate will have a clear understanding of clerical functions, have the ability to change focus quickly for coverage purposes, have excellent communication and customer service skills and be flexible and reliable. You will start your day at CBH reception from 8am-10am daily, you are also primary backup to reception for coverage, staff out, vacation coverage etc. You will help promote a positive environment for the department as you work closely with the public, individuals in services, their families and key staff to meet program goals and guidelines. If you enjoy a positive and diverse work environment, this may be the opportunity that you are looking for! GENERAL STATEMENT OF DUTIES Independently performs a variety of responsible administrative support activities to promote and maintain effective program services, according to established practice and procedures; performs related work as required. SUPERVISION RECEIVED Works under the general supervision of a higher level administrative or professional employee, who assigns work, sets goals and reviews work for accuracy, completeness and compliance with department and program policies and goals. SUPERVISION EXERCISED Supervision of other employees is not a responsibility of positions in this classification; however, may provide training and give instruction to volunteers, interns, and other office staff. Typical Duties - Duties include, but are not limited to the following RECEPTIONCovers reception area daily from 8:00 a.m. to 10:00 a.m. Monday through Thursday, lunches/breaks and as needed as primary backup. Provides primary front desk work as needed. Greets, directs and screens consumers/public requesting services, providing information relating to county, department, and/or program services for making referrals/recommendations to other agencies for service. Interprets office policy to communicate information about services.Assists with filling out electronic and paper forms at check-in and as needed. Schedules/reschedules in person and telehealth therapy and prescriber appointments in Dr Cloud and zoom health. Supports clinicians and supervisors as well as multiple prescribers. Makes photocopies.Sets up meetings, as needed.Makes appropriate community referrals for other services not offered at this location.Completes weekly CBH insurance checks. RECORDS/ADMINISTRATIVE SUPPORT Assists Children’s Behavioral Health records Office Specialist 2 & Office Specialist 3. Scans, renames and uploads records daily. Makes copies as requested for records requests following HIPAA guidelines, policy and procedures. Enters data for released information in ROI tracking sheet from the records requests for audit purposes.Creates and maintains charts, as needed. Shifts charts in records room as needed for additional space. Assists with pool vehicles; drives vehicles to and from motor pool for cleaning and maintenance, as needed Performs other job duties as assigned by the supervisor.Response Level 2: In the event of an emergency, employee makes a reasonable effort to report to work. Employee may be required to perform duties outside of their regularly assigned duties. Employee may be requested to work an extended or flexible schedule. Staff at this response level must complete Incident Command System 100 and 700 on-line or in-person training. Requirements for the Position EXPERIENCE AND TRAININGGraduation from high school, or equivalent; ANDOne year of general office experience; ORAny satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County. SPECIAL REQUIREMENTS The finalist for this position will be required to pass a criminal history background check; however, conviction of a crime may not necessarily disqualify an individual for this position. This position may be subject to the following: Must not be excluded from participation in the federal health care programs (Medicaid, Medicare and other federally funded programs that provide health benefits); AND must not be excluded from participating in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).This assignment is represented by a union.This is a full-time position, which is eligible for overtime.Typical Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m., with flexibility depending upon the needs of the department. KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of modern office practices, procedures and techniques; arithmetic and general record keeping/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software; and basic knowledge of English composition, spelling and grammar. Skill and ability to types at an acceptable rate of speed; access and use various computer systems and software; accurately and effectively perform the various assigned tasks and duties following general procedure and program policies; meet and assist clients, staff, and the general public in a courteous, professional manner; understand and effectively follow oral and written instructions, communication, and procedures; apply newly assigned procedures and practices to specific work assignments; and provide backup to other positions as needed. PHYSICAL REQUIREMENTSOperates a motor vehicle; sees using depth perception; sits; stands; moves about the work area; reaches overhead; bends forward; lifts up to 35 lbs.; carries items up to 15 lbs.; moves carts weighing up to 100 lbs.; pushes and pulls items weighing up to 7 lbs.; operates a keyboard; speaks clearly and audibly; reads a 12 pt. font; distinguishes colors and shades; hears a normal speech level; works in areas that may be exposed to dust and office chemicals such as toner for copiers and fax machines; potential exposure to formaldehyde from the records. PUBLIC SERVICE LOAN FORGIVENESS Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education. VETERANS’ PREFERENCE Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application. DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE One of the following: MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate. In addition to one of the above documents, Disabled Veterans must also submit one of the following: A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate. You can request copies of your military service record through the National Archives website at Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce. PandoLogic. Category: Social Services, Keywords: Behavioral Health Professional (BHP)