Register
Recruit Create CV
Unfortunately, this job posting is expired.
Don't worry, we can still help! Below, please find related information to help you with your job search.
Related keywords
Some similar recruitments
Event Project Manager Jobs
Recruited by IQVIA 11 months ago Address , Remote
Event Manager Jobs
Recruited by Enterprise Events Group Inc 11 months ago Address , Remote $65,000 - $75,000 a year
Conference & Event Planner Jobs
Recruited by University of South Florida 11 months ago Address , Tampa, 33620, Fl $45,000 a year
Claims Experience Senior Manager, Drp
Recruited by Lemonade Insurance Company 11 months ago Address , Remote
Event Logistics Manager Jobs
Recruited by BCD Meetings & Events 11 months ago Address , Remote
Event Operations Manager, Remote
Recruited by Gannett 11 months ago Address , Remote $50,000 - $60,000 a year
Event Manager Jobs
Recruited by Harvard University 11 months ago Address , Cambridge, Ma
Senior Manager, Event Security
Recruited by Gilead Sciences 1 year ago Address , Foster City, 94404, Ca $149,600 - $193,600 a year
Senior Operations Manager Jobs
Recruited by Amerit Fleet Solutions 1 year ago Address , Remote $115,000 - $125,000 a year
Associate Manager Of Event Planning
Recruited by New Balance 1 year ago Address , Brighton, Ma
Event Planner Jobs
Recruited by Ascension 1 year ago Address , Remote From $65,062 a year
Senior Manager Operations Jobs
Recruited by Yusen Logistics 1 year ago Address , Sumner, 98390, Wa $100,000 - $105,000 a year
Junior Event Marcom Manager
Recruited by Crawford Group 1 year ago Address , Remote $1,600 - $1,920 a week
Event Operations Manager Jobs
Recruited by Crawford Group 1 year ago Address , Remote $1,800 - $2,400 a week

Senior Event Manager Jobs

Company

American Express Global Business Travel
Address , Remote
Employment type FULL_TIME
Salary $46,000 - $93,000 a year
Expires 2023-06-18
Posted at 1 year ago
Job Description
  • Advise meeting owner about menu options
  • Secure contracts from suppliers to be signed
  • Identify appropriate transportation to venue (air, train…)
  • Maximising of revenue per event and understanding of overall contribution to revenue and P&L
  • Alert meeting owner with updated budget if it increases more than 10%
  • Understand and meet SMM Client Service Level Agreements (SLA if applicable)
  • Onsite assistance (if required, not mandatory)
  • Communication with meeting owners
  • Updated budget to client prior to departure
  • Issue timely deposit invoices to customer
  • Identify opportunities to increase income/revenue: new products, additional services, improved services
  • Coordinate transfers at destination
  • Advise the client about the most suitable options to meet event objectives
  • End to End National and/ or International project management
  • Coordinate Inspection trip if needed and assistance if required
  • Liaise with suppliers
  • Prepare final invoice for client or individuals
  • High level of attention to detail
  • Additional languages are a benefit to the role
  • Proficiency in Word, Excel and PowerPoint
  • Identify appropriate venues according to client/event needs and launch of Request for Proposal
  • Negotiation (Financial, Contractual etc) with suppliers
  • Establish plan for transportation from origin cities to venue
  • Negotiate cancellations/no shows to minimize costs
  • Able to work well in a Team
  • Flexibility and Ability to adapt
  • Briefing to onsite assistants/freelance staff
  • Prepare documentation for attendees:
  • Budget reconciliation per event
  • Additional duties as requested
  • Used to working under pressure
  • Negotiate rates and conditions
  • Revenue management to ensure per event profitability
  • Analytical Reasoning – using analysis of today’s meeting data for future event delivery
  • Inform about rejected venues (quality, availability…)
  • Reminders to meeting owner on cancellation and attrition deadlines
  • Operational management of the event database (planning, registration)
  • On site assistance (if required)
  • Reminders to customer on supplier deadlines
  • Confirm/Cancel venues to suppliers
  • Secure meeting owner approval on budget and terms & conditions of suppliers
  • Proficiency in “Mail Merge” capability in Word and “Pivot tables” in Excel
  • Collect required data according to customer policies (POs…)
  • Exhibit leadership skills when project team
  • Attendee management
  • Prepare actual Attendee status
  • Make required payment to suppliers to ensure bookings
  • Confirm and manage supplier deadlines
  • Fluent Business English
  • Customer care excellence
  • Prepare internal documentation for the event:
  • Accurate and timely data management
  • GDS: Group and individual reservations (depending on market: Amadeus, Sabre, Galileo)
  • Prepare meeting signage
  • Creation of Client Event Proposal
  • Financial and Data Reporting per event, per client
  • Proficiency in Access is a benefit to the role
  • Direct contact with attendees (if required)
  • Prepare actual budget with final cost reconciliation
  • American Express Global Business Travel (GBT) equips companies of all sizes with the insights, tools, services and expertise they need to keep their travelers informed, focused and productive while on the road. With approximately 14,000 employees and operations in nearly 140 countries worldwide, American Express GBT empowers customers to take control of their travel programs, optimizing the return on their travel and meetings investments, while, more importantly, providing extraordinary traveler care.
    We’re moving faster than ever and introducing new products, services, and strategies that will revolutionize the travel industry and bring greater value to our business customers. Our clients’ success expands our success, so we put our heart and soul into helping our clients achieve results that exceed all expectations. As the world’s largest travel management company, we are continuing to build alliances with key travel leaders and suppliers throughout the world, strengthening our position as a quality provider to companies of all sizes.
    We are committed to ensuring that our global workforce experiences a culture of belonging that leverages the a diverse group of backgrounds and unique perspectives of our colleagues, clients, partners and communities, to foster a hard-working multicultural and inclusive organization. We believe that a culture where everyone feels engaged, has a voice, and is empowered to achieve their full potential, is core to our purpose and success.
    Get ready to take your career to new heights.
    For more information about American Express GBT, please refer to our website:
    https://www.amexglobalbusinesstravel.com/about-us/
    Job Summary
    The Event Manager is responsible for all elements of the end to end management of an event, including sourcing, group air, logistics, financial management and delivery.
    They will execute the process from Meeting Qualification call and initial venue proposal to post project financial reconciliation, respecting customer and American Express Meeting & Events standards, procedures and policies.
    Client industry
    This job description relates to Pharma / Non Pharma client industries.
    Account type
    The Senior Event Manager may work on a range of client account types and teams including Strategic Meetings Management (SMM) Clients or Ad hoc / Event by Event (EBE)/ MICE Clients.
    Key Strategic Focus
    This role is focused on our “Retention Strategy.” All activity contributes to the the key responsibilities of overall client retention in terms of establishing a professional long term relationship, service excellence and account growth
    Additional Strategic input
    This role actively contributes to “Efficiency” and “Business Development Strategy” ensuring all processes followed are robust, that our activity and time management is efficient and that we all give attention to developing and growing our business.
    Responsibilities
    • End to End National and/ or International project management
    • Negotiation (Financial, Contractual etc) with suppliers
    • Communication with meeting owners
    • Exhibit leadership skills when project team
    • Operational management of the event database (planning, registration)
    • Accurate and timely data management
    • Logistical coordination of the event
    • Maximising of revenue per event and understanding of overall contribution to revenue and P&L
    • Budget reconciliation per event
    • Sound Company product knowledge and ability to cross sell products where possible
    • Analytical Reasoning – using analysis of today’s meeting data for future event delivery
    • Onsite assistance (if required, not mandatory)
    • Financial and Data Reporting per event, per client
    • Additional duties as requested
    Qualifications, Skills & Knowledge
    • Fluent Business English
    • Additional languages are a benefit to the role
    • Customer care excellence
    • Proficiency in Word, Excel and PowerPoint
    • Proficiency in “Mail Merge” capability in Word and “Pivot tables” in Excel
    • Proficiency in Access is a benefit to the role
    • Proficiency in Cvent and/or Lanyon (Starcite) – data entry, eRFP, reporting, budget
    • GDS: Group and individual reservations (depending on market: Amadeus, Sabre, Galileo)
    • Minimum of 1-3 years experience in event management
    • Flexibility and Ability to adapt
    • Able to work well in a Team
    • Used to working under pressure
    • High level of attention to detail
    Job specific tasks
    The Event Management role contains all or some of the following tasks:
    SOURCING
    • Understand and meet SMM Client Service Level Agreements (SLA if applicable)
    • Qualifying call with meeting owner to determine requirements of the event
    • Identify appropriate venues according to client/event needs and launch of Request for Proposal
    • Creation of Client Event Proposal
    • Identify appropriate transportation to venue (air, train…)
    • Follow preferred suppliers program
    • Advise the client about the most suitable options to meet event objectives
    • Inform about rejected venues (quality, availability…)
    • Communication with suppliers
    • Confirm and manage supplier deadlines
    • Reminders to customer on supplier deadlines
    • Budget creation and management
    • Negotiate rates and conditions
    • Revenue management to ensure per event profitability
    • Coordinate Inspection trip if needed and assistance if required
    • Secure meeting owner approval on budget and terms & conditions of suppliers
    • Collect required data according to customer policies (POs…)
    • Confirm/Cancel venues to suppliers
    • Provide feedback to suppliers on cancelled venues
    • Secure contracts from suppliers to be signed
    • Renegotiate best rates, contract conditions and payment terms
    • Sign contracts with suppliers
    • Issue timely deposit invoices to customer
    • Make required payment to suppliers to ensure bookings
    LOGISTICS
    • Identify opportunities to increase income/revenue: new products, additional services, improved services
    • Liaise with suppliers
    • Coordination of all involved services (venues, accommodation, transportation, restaurants, transfers, audio-visuals…)
    • Attendee management
    • Direct contact with attendees (if required)
    • Reminders to meeting owner on cancellation and attrition deadlines
    • Establish plan for transportation from origin cities to venue
    • Coordinate transfers at destination
    • Advise meeting owner about menu options
    • Prepare documentation for attendees:
    • Programme / Welcome letter / Badge / Air/Train ticket
    • Prepare internal documentation for the event:
    • Agenda with milestones and details of the event / Rooming list
    - Transfer lists / Contacts
    • Prepare meeting signage
    • Alert meeting owner with updated budget if it increases more than 10%
    • Updated budget to client prior to departure
    • Ensure compliance to customer policies
    • Issue invoices to customer as per agreement
    • Make required payment to suppliers as per ad hoc agreements
    • Briefing to onsite assistants/freelance staff
    EVENT
    • On site assistance (if required)
    • Ensure approval is received for any extra service required on site
    • Negotiate cancellations/no shows to minimize costs
    POST EVENT
    • Re-negotiate cancellations/no shows to minimize costs
    • Refund unused flights where possible
    • Prepare specific report per event (transparency, compliance, expenses, savings…)
    • Prepare actual Attendee status
    • Prepare actual budget with final cost reconciliation
    • Prepare final invoice for client or individuals
    AmexGBT is committed to equal employment. All qualified candidates will receive consideration for employment regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, , family or parental status, gender identity, former military, persons with disabilities or any other characteristic protected by government laws and regulations.
    As a valued American Express GBT candidate, please take a moment to join us on
    LinkedIn
    and provide a review on
    Glassdoor
    .
  • Coordination of all involved services (venues, accommodation, transportation, restaurants, transfers, audio-visuals…)
  • Follow preferred suppliers program
  • Agenda with milestones and details of the event / Rooming list
  • Provide feedback to suppliers on cancelled venues
  • Ensure compliance to customer policies
  • Programme / Welcome letter / Badge / Air/Train ticket
  • Sign contracts with suppliers
  • Minimum of 1-3 years experience in event management
  • Make required payment to suppliers as per ad hoc agreements
  • Sound Company product knowledge and ability to cross sell products where possible
  • Budget creation and management
  • Ensure approval is received for any extra service required on site
  • Prepare specific report per event (transparency, compliance, expenses, savings…)
  • Refund unused flights where possible
  • Re-negotiate cancellations/no shows to minimize costs
  • Qualifying call with meeting owner to determine requirements of the event
  • Proficiency in Cvent and/or Lanyon (Starcite) – data entry, eRFP, reporting, budget
  • Communication with suppliers
  • Issue invoices to customer as per agreement
  • Renegotiate best rates, contract conditions and payment terms
  • Logistical coordination of the event

Location
United States - Virtual Location

The US national annual base salary range for this position is from $46,000 to $93,000. The national range provided includes the base salary that GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.
In addition to base salary, this role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.
GBT 2023 Benefits-at-a-Glance

It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

GBT Recruitment Privacy Statement