School Secretary I (10-Month)

Job Title

School Secretary I (10-month)

Location

Greenbelt, MD, US

Organization Name

Greenbelt Elementary School

Department Description

POSITION SUMMARY:
The School Secretary I performs general office work in an elementary, middle or high school. Employees in this class perform varied and moderately complex clerical tasks in preparing correspondence, records and reports relating to school activities. Work involves frequent and responsible contact with students, parents and the school's administrative and instructional staff. Typing is an essential duty of employees whose positions are allocated to this class. Positions in this class include second secretaries in elementary school offices, and general office secretaries in secondary schools. In addition, work may include assignments in support of other administrative and program activities such as data entry, guidance and library. Work is performed under the general supervision of the Principal, Vice Principal and School Secretary II.

Brief Description

This is an ACE/AFSCME, Local 2250, Pay Table 700, Grade 13 , 10-Month Position

Hourly Rate: $18.22- $35.96

CLOSING DATE: August 14, 2023

*Bilingual candidates are encouraged to apply

Detailed Description

DUTIES & RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Receives and accounts for fees and other monies, makes up bank deposits, pays bills and prepares simple financial reports;
• Serves as a receptionist for school visitors, refers visitors to teachers or Principal and delivers messages;
• Personally hears and handles routine complaints and minor problems;
• Issues books, office and school supplies, take inventories and fills requisition supplies;
• Maintains student grade and permanent record les;
• Processes library book orders;
• Orders and oversees check-out and check-in of audiovisual materials;
• Cuts stencils and duplicates materials;
• Serves as a switchboard or telephone operator for the school; and
• Interviews parents and pupils to secure information for enrollment purposes;
• Trains and supervises student assistants;
• Collects and compiles information for Principal's reports;
• Contacts parents regarding student absences or illness at school;
• Maintains health records;
• Issues tardy passes and keep absentee and tardy records;
• Processes a variety of student and school administrative information and data using remote terminals;
• Distributes incoming mail;
• Administers first aid to ill students;
• Composes and types letters, forms and reports;
• Arranges class field trips;
• Assists with student's enrollments, transfers and withdrawals as required;
• Maintains and/or assists in keeping ledgers and performs bookkeeping tasks according to established procedures;
• Prepares daily pupil attendance reports and other related periodic and special reports for local use and to fulfill County, State and Federal requirements;

Job Requirements

QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to deal with parents and get along well with others;
• Clerical aptitude; interest in and understanding of children or young adults;
• Some knowledge of elementary bookkeeping;
• Ability to type at the established rate of speed; and
• Previous experience in or ability to learn information processing and data entry from remote terminals;
• Ability to maintain complex clerical records and prepare reports from such records;
• Ability to make minor decisions in accordance with regulations and established policies;
• Ability to use sound judgment; tact and courtesy.
• Some knowledge of office terminology, procedures and equipment of business arithmetic and English;

EDUCATION REQUIREMENTS:
High school graduate with some experience in clerical work with business school training highly desirable; or any equivalent combination of experience and training, which provides the required knowledge, skills and abilities.

CERTIFICATION REQUIREMENTS:
None required.

SUPERVISORY RESPONSIBILITIES:
None required.

PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

ADDITIONAL INFORMATION:
None.

Additional Details

How To Apply

To submit an application online select apply.

Please complete ALL sections and provide applicable details to ensure full consideration. If you need assistance with submitting your application online, please contact the Employee Support Services at 301-780-2191.

Minimum Salary

Maximum Salary

Currency

USD

Shift Work Preferences

Certified Teacher?

Certification Subject Areas

Amount of Travel

Work At Home