School Of Business Operation Coordinator

Daemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life, civic engagement, and on instilling and understanding that learning is an exciting lifelong journey. Students are encouraged to be creative, innovative, ethically minded leaders for an ever-changing, diverse, and interconnected world. The Alfiero School of Business, is housed within the College of Health, Human Sciences and Business.
The Mission of Daemen University is to prepare students for life and leadership in an increasingly diverse and complex world through the integration of education and professional preparation. Daemen University is going beyond instrumental needs to foster the development of individuals who are dedicated to the health and well-being of local and global communities.
Purpose of Role
The Alfiero School of Business is seeking an Operations Coordinator for all programs within the school including accounting, business administration (graduate and undergraduate), and paralegal studies. This position will provide administrative support for running the routine operations of these programs. This position reports directly to the Chairperson of the School of Business. This is a part- time position with flexible hours in the summer.
About This Opportunity
Joining our Business Affairs team, the School of Business Operation Coordinator will be responsible for the following:

• Schedule work study and graduate assistants to cover the front office reception area between 8:30 am - 4:30 pm (M-F)

• Provide support for the VITA service-learning program.
• Greeting visitors, answering phones, performing office clerical work, handling mail, updating bulletin boards, and maintaining a professional office appearance.
• Develop and maintain an organized electronic filing system for important department documents.
• Develop and maintain an organized electronic filing system for important department documents.
• Plan annual Sigma Beta Delta Event
• Serve as the liaison with the Advisory Council: schedule Advisory Council meetings, plan agendas, and communicate with Advisory Council
• Track graduate job placements each semester for IACBE accreditation annual public disclosure statement posting.
• Train work study or graduate students in the following responsibilities:

In Conjunction With School's Chair

• Develop schedules and agendas for department meetings.
• Monitor course schedules and room assignments based on predetermined course offering schedule and classroom capacities.
• Set up schedules for faculty hiring and annual reviews.
• Monitor and order office supplies and equipment.
• Create faculty Workload spreadsheets each semester.
• Organize and communicate student department meetings.
• Manage budget and submit requests for reimbursement and purchase requisitions.

Program Growth Responsibilities

• Provide administrative support for existing and future grants.
• Assist faculty in investigating new in person or online certificate programs and review classes for the CPA, PMI or SHRM exams.
• Other sport-related, small business, or non-profit business grant opportunities
• Work with Chairperson and Program Directors to research and develop relationships with employers.
• Work with Chairperson and program directors to develop internal and external strategies for recruiting students.
• ABOVE program support

Work with faculty on organizing, communicating, and promoting extracurricular activities such as with Sport Management Club, Accounting Club, Business Club and
Information Technology Support
Assist adjunct faculty with Blackboard course set up.

• Under the direction of the Chair, monitor and regularly update department-related webpages.
• Collect current student or alumni profiles, stories, or events to be posted on the web.
• Investigate the use of other electronic communication mediums.

Required Qualifications

• Bachelor's degree in related field.
• Ability to supervise and train student interns and graduate assistants and to schedule their work assignments.
• Ability to coordinate larger-scale events with students and other stakeholders.
• Skill in budget expenditure review and management.
• Familiarity with Adobe is helpful.
• Skill in organizing resources and establishing priorities, ideally experience in task management. software or within Google (internally shared to-do lists).
• Higher Education experience
• Highly proficient with latest versions of Word, Excel, Power-point, and Google docs.
• Familiar with a learning management system, preferably Blackboard.

Other Skills And Character Requirements

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to maintain confidentiality of records and information.
• Professional demeanor.
• Ability to work independently without direct supervision.
• Develop and constantly improve work processes.
• Ability to create and foster a cooperative work environment.
• Analytical and critical thinking skills and the ability to effectively summarize and present information.

Part time, non-exempt, 20 hours
Daemen University strongly encourages all campus community members to get vaccinated for COVID-19, including a booster vaccine.