School Administrative Assistant Jobs

Job Purpose:

The Gersh Organization is dedicated to changing the lives of children on the autism spectrum. Our team of professionals is committed to providing opportunities, inspiration, and guidance for every child to reach their full potential, regardless of the challenges they face. With our family of programs in various locations on Long Island, Seattle and in Puerto Rico, Gersh is the leading provider of educational and support services for children on the autism spectrum and their families.

We are looking to hire a full-time, professional School Administrative Assistant to support the needs of our school located in Long Island City, NY. Our office staff serves as the first point of contact for parents, students and staff, and must be able to handle a high volume/high traffic environment with a positive attitude.

Duties And Responsibilities

• Makes sure all safety drills are completed monthly and reported.
• Assist with purchase orders and maintaining finance reports.
• Create flyers and newsletters using MS Publisher and MS Word.
• Other responsibilities may be assigned by supervisor.
• Assist the administrative team with scheduling, event preparation, and administrative tasks as needed.
• Maintain student attendance and reports in Power School.
• Will be responsible to coordinate purchase requests from beginning to end.
• Will collect all related service billing information weekly.
• Will use PowerSchool for attendance and upkept of all parent and student information.
• Responsible for establishing and maintaining professional relationships with parents, vendors, and school districts.
• Answer telephone and direct incoming calls to the appropriate party in an efficient manner.
• Greet and assist visitors with checking in, ensuring that they are covid symptom-free.
• Handle clerical tasks such as filing (both electronic and physical files), typing, photocopying, making labels, and handling all incoming and outgoing mail.

Requirements

• Must be a team player.
• Administrative and/or customer facing experience (required).
• Ability to remain flexible, proactive, resourceful, and efficient.
• Must possess exceptional interpersonal, verbal, and written communication skills.
• Proficiency in MS Office and MS Outlook – possession of strong calendar management skills.
• High school diploma (required).
• Must be organized with a strong attention to detail.
• Must be able to prioritize and complete multiple tasks simultaneously; follow through on objectives with a sense of immediacy.
• Professional and friendly demeanor required.

Benefits

• Paid Time Off
• Life insurance
• Health insurance
• Dental Insurance
• 401(k)
• Vision insurance