Sadr Administrative Manager (Hybrid)

• Create, analyze, and maintain a database repository that tracks all proposed and IRB-approved clinical research studies. Work with the Office of Development to track funding needs for the high-priority projects. Work with faculty to submit and track proposals.
• - Other duties may also be assigned
• Compose, draft, edit, and proof documents and correspondence for presentations, handouts, conferences, reports, etc. Develop high-level briefings for key meetings and engagements.
• Review study requests and submit them to the committee for review and approval.
• Track all travel exception requests, facilitate approvals, and complete research approval and travel exception submission forms.
• Serve as the key contact for faculty, staff, and others in the School of Medicine and across the University, coordinating these contacts and related activities for the SADR. Support long-range planning efforts including organizing long-range planning meetings, drafting and preparing meeting minutes, and helping manage the execution of the plans.
• Coordinate the SADR's activities, including management of a complex calendar, travel arrangements, and associated logistics. Independently commit the SADR's time to those requesting access to SADR based on an in-depth understanding of the SADR's priorities and needs and her role within the SoM and university framework.
• At the request of the SADR, independently research and analyze associated issues and/or compile materials needed for presentations and/or decision-making purposes.
• With guidance and input from the SADR, plan and moderate the Monthly Research Office Town Halls. Assist in recruiting and hosting distinguished speakers for lecture series and oversee agenda development.
• May direct staff related to clinical, translational, and basic research work that is not under supervisory responsibility.
• Oversee and manage multiple projects. Follow up with appropriate parties to ensure deadlines are met. Manage high profile events including content development in consultation with the SADR.
• Create a process to review, edit, and track requests for letters of support from the office of SADR and Dean Minor. Assure the letters are sent to the PIs by deadlines. Provide operational support for application solicitations, review of applications, and selection.

DESIRED QUALIFICATIONS:

• Experience in an academic setting preferred.
• Excellent customer service and interpersonal skills.
• Advanced computer skills and demonstrated experience with office software and email applications.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

PHYSICAL REQUIREMENTS*:

• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Constantly perform desk-based computer tasks.

• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS (from JDL)

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.