Recruiting / Human Resources Assistant

Overview
Position Overview
Human Resources Assistants with Aveanna are responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities. You are responsible for the branch’s weekly payroll reports and making timely payroll adjustment when necessary.
It’s important to verify and maintain the caregivers credentials (licenses and certifications), while ensuring all caregiver personnel files are secure, accurate and complete. As a member of the Human Resources team, you are the main point of contact for caregiver payroll inquiries, questions relating to company benefits, policies, procedures, and education.
Essential Job Functions

• Must maintain professional boundaries at all times
• Other Skills/Abilities
• Personnel Activities:
• Scanning and/or filing of documentation and records
• Assist with caregiver onboarding activities and recruiting activities
• Must maintain company and employee confidentiality at all times
• Excellent organization and communication skills
• Ability to remain calm and professional in stressful situations
• Process invoices according to branch location guidelines
• Creating and providing monthly evaluation and skills report to Director(s)
• Maintain an orientation schedule for caregiver staff
• Coordinate with Corporate Risk Management and Leave of Absence Specialists on all worker compensation claims and return to work coordination activities
• Review and confirm weekly schedules
• Effective problem-solving and conflict resolution
• Mail monthly schedule to patient’s home each month
• Caregiver Coordination Activities:
• Assist in answering of incoming calls
• Coordinate with People Services on all unemployment claims
• Attention to detail
• Contact list of all active caregivers, including mailing log
• Office Support Activities:
• Participates in location recruiting activities including identifying, scheduling and interviewing potential candidates.
• Time Management

Requirements

• High school diploma or GED
• Proficient Microsoft Office and typing skills
• Private duty, home care or health care company experience
• Payroll and/or human resources experience is a plus but not required
• 6 months to 2 years of general office experience

We have found that people with retail assistant manager or retail keyholder roles thrive and enjoy this position, as well as those currently in an office setting.
Physical Requirements

• Prolonged walking, standing, bending, kneeling, reaching, twisting
• Must have visual and hearing acuity
• Must be able to lift 50 pounds
• Must be able to speak, write, read and understand English
• Occasional lifting, caring, pushing and pulling of up to 25 pounds
• Must be able to sit and climb stairs

Equal Employment Opportunity and Affirmative Action: Aveanna provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Aveanna complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Responsibilities & Qualifications
Position Overview
The Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.
Essential Job Functions

• Office Support Activities:
• Establish an open line of communication and positive relationship with the Corporate Payroll department
• Coordinate with Corporate Risk Management and Leave of Absence Specialists on all worker compensation claims and return to work coordination activities
• Coordinate with People Services on all unemployment claims
• Personnel Activities:
• Audit weekly payroll reports and make timely payroll adjustments when necessary
• Establish and maintain an orientation schedule for caregiver staff
• Process invoices according to branch location guidelines
• Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
• Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner
• Verification and maintenance of caregiver credentials (licenses and certifications)
• Assist with caregiver onboarding activities; may be asked to assist with recruiting activities
• Caregiver Coordination Activities:
• Review and confirm weekly schedules according to branch location guidelines
• Mail monthly schedule to patient’s home each month according to branch location guidelines
• Prepare and ensure timesheets and nursing notes for corporate billing department are processed according to guidelines
• Be primary point of contact for caregiver questions relating to company benefits, policies, procedures, education
• Creating and providing monthly evaluation and skills report to Director(s)
• Process and close payroll each week according to guidelines
• Ensuring all caregiver personnel files are secure, accurate and complete
• Mail distribution to appropriate staff member or department
• Prepare and maintain payroll files
• Be primary point of contact for location caregiver payroll inquiries
• Office supply orders
• Maintain accurate and up to date contact list of all active caregivers, including mailing log
• Weekly time sheets entries for caregiver staff visits which generates billing
• Scanning and/or filing of documentation and records
• Preform special projects as needed
• Payroll Activities:

Requirements

• High school diploma or GED
• Proficient typing skills
• Proficient Microsoft Office skills

Preferences

• Private duty, home care or health care company experience
• Payroll and/or human resources experience
• Two (2) years general office experience
• Advanced Microsoft Excel skills

Other Skills/Abilities

• Ability to remain calm and professional in stressful situations
• Time Management
• Excellent organization and communication skills
• Must maintain professional boundaries at all times
• Effective problem-solving and conflict resolution
• Attention to detail
• Must maintain company and employee confidentiality at all times

Physical Requirements

• Occasional lifting, caring, pushing and pulling of up to 25 pounds
• Must be able to sit and climb stairs
• Must be able to speak, write, read and understand English
• Must have visual and hearing acuity
• Must be able to lift 50 pounds
• Prolonged walking, standing, bending, kneeling, reaching, twisting

Environment

• Performs duties in an office environment during agency operating hours
• Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.