Receptionist/Accounting Support Jobs

The Receptionist provides World Class Customer Service as the first contact with the company. In addition, the position manages various administrative and accounting tasks and will work with all departments to ensure compliance objectives are met.

Reports to Controller

• Coordinate with HR & Managers to order flowers in a timely and cost-effective manner, when applicable
• Responds to all incoming phone calls providing 100% customer satisfaction
• Create Priority Mail & FedEx shipping labels as and when requested
• Ensure all food is ordered in a timely and cost-effective manner, for meetings, when applicable
• Ensures all visitors have completed the proper forms, including COVID questionnaire, and follow the visitor check-in process prior to meeting with the Vision teammate.
• Submits Executive Team’s expense reports through Concur system following all audit requirements.
• Postmark outgoing mail as and when requested
• Maintains the front lobby of the Glen Burnie, MD office as a World Class Business environment
• Scan all invoices received by mail
• Sort and distribute incoming mail
• Support operation team travel scheduling in a timely and cost-effective manner
• Code and submit expense reports for all corporate travel charges
• Coordinate with Insurance Company to obtain required Certificates of Insurance (COI) when required.
• Log all incoming checks; provide to AR
• Ensure all processes are documented and up to date.
• Maintain postage meter & mailing supplies

Minimum of 3-5 years’ experience as a receptionist, Accounting Clerk or General Bookkeeping

Experiencing answering and routing inbound phone calls

Excel and Word software experience

Strong problem-solving/troubleshooting skills

Attention to detail and excellent communication and interpersonal skills

Physical Demands

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position which sometimes includes lifting objects over 20 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Job Type Full-time – Hourly. May be required to work additional hours and/or weekends, as needed, to meet assigned workload.

Location Glen Burnie, MD office

Vision Technologies is an equal opportunity employer disability/veteran