Receptionist Jobs

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Receptionist in our Westchester County office. We offer competitive compensation and an excellent benefits package.

Position Summary

The primary focus of the Receptionist position is to act as the first point of contact for visitors and to manage the flow of incoming calls to the office. The Receptionist may also perform a variety of administrative tasks to support the office needs. Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
• Coordinates transportation needs for internal and external customers, including cabs and car services to airport, court, etc.
• Reserves visitor offices as needed and accommodates visitors upon arrival
• Acts as first point of contact for all visitors. Greets visitors and promptly notifies internal parties of arrival
• Accurately and thoroughly maintains visitor/delivery logs and outgoing package logs
• Orders catering for all meetings and maintains a good rapport with caterers
• Coordinates conference room reservations and proactively monitors conference room schedule to avoid conflicts and resolves minor issues relating there to
• Ensures all visitors check in at reception immediately upon arrival to maintain security
• Answers incoming calls (locally and nationally) and directs them appropriately
• Maintains high degree of professionalism and confidentiality

Skills & Competencies

• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
• Candidate must be a self-starter who can work independently with minimal supervision
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

Qualifications & Prior Experience

• High School Diploma; College Degree in Hospitality Management is a plus
• Exceptional computer skills with the ability to learn new software applications quickly
• Minimum 2 years of experience as a receptionist or other administrative clerical position in a professional environment
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

The expected annualized base salary range for this position is $54,000 to $63,000. Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

In support of our unwavering dedication to putting diversity, equity, and inclusion into action, GT participates in the Mansfield Rule Certification Program. This Program, which is administered by The Diversity Lab, aims to increase diverse representation in the legal industry. In July 2020, we achieved Mansfield Rule 3.0 Certification. A year later, in 2021, we achieved Mansfield 4.0 Certification Plus, meaning we went beyond the requirements of the original Mansfield program. Most recently, in 2022, GT gained Mansfield Rule 5.0 Certification Plus – again achieving the highest level of certification a law firm can obtain. GT is currently participating in the Mansfield Rule 6.0 Certification Program. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.
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