Receptionist Jobs

Summary:\ The Receptionist performs routine clerical, secretarial and administrative work.\ Essential Functions:\ 1. Answer and transfer inbound phone calls.\ 2. Tally and Log parts calls daily and distribute spreadsheets weekly\ 3. Prepare Parts Calls spreadsheets for other branches\ 4. Distribute faxes to the appropriate mailboxes/departments.\ 5. Sort and distribute incoming mail.\ 6. Scanning and archiving inbound invoices into Share drive (payables)\ 7. Sort and mail daily parts and rental invoices\ 8. Log and distribute sales and service invoices\ 9. Keep up to date on postage prices. (First class, priority, express, certified, etc,)\ 10. Monitor postage meter balance and fill as needed.\ 11. Schedule regular maintenance for copier and postage machine\ 12. Take inventory and organize Stock Room weekly.\ 13. Order and stock office, breakroom, and printed supplies as needed.\ 14. Vendor price comparisons every 6-12 months.\ 15. Update and distribute weekly Call Reports and Sales Reports.\ 16. Review Salesmen\'s Expense Reports weekly\ 17. Update and distribute employee phone list.\ 18. Maintain an up to date directory for Switchboard Alaska.\ 19. Upload and distribute pictures for Rental Department.\ 20. Log rental fuel\ 21. Print and Fold Rental Rates sheets for the rental counter.\ 22. Create, scan, sort and file various files and certificates.\ 23. Assist Sales, Parts, Rental, Service and Accounting personnel as needed.\ 24. Send out fed ex pouches\ 25. Update and maintain receptionist policies and procedures as needed.\ 26. Other duties as assigned.\ Core Competencies:\ 1. Communication Proficiency\ 2. Time Management\ 3. Organized\ \ Education and Experience:\ \ 1. High School Diploma\ 2. One year of clerical experience